Case files are generally far more voluminous than all other types of Federal records combined. Likewise, records of an administrative, or housekeeping, nature clearly have only temporary value and are disposable after a suitable retention period. Planning and organization involve the implementation of strategies to take advantage of individual and group efforts in an efficient way, and to achieve the objectives. These pa… They are the basic administrative tool by which the agency conducts its business. The definition of “recordness,” just as the definition of “record,” changes according to purpose, law, and context, yet there are some features that most archivists agree are defining features of a record: a record preserves the content of some human action or activity, its content is fixed, and it encompasses at least some of the context needed to make it comprehensible beyond itself. Records are a subset of information and recordkeeping requirements demand that a record is managed with maintained authenticity and reliability, i.e. “What kinds of records do you keep” is a common question, and even more “Why isn’t something like a database considered a record?” There seems to be a lot of confusion about the kinds of things that are official records. Based on this study the essential characteristics of records were identified as context, … The Implications of Armstrong v. Executive of the President for the Archival Management of Electronic Records, Archival Theory and Digital Historiography: Selection, Search, and Metadata as Archival Processes for Assessing Historical Contextualization. 10 Must Have Characteristics of an Effective Records Management System 1. What are the characteristics of records. The medium may be paper, electronic, audiovisual, microform, or some other, but as records they must be scheduled for an appropriate disposition, which may be permanent. Program records are generally more voluminous than administrative, or housekeeping, records. •Provides information to enable the control of cash in the business. An accurate written record detailing all aspects of patient monitoring is important because it contributes to the circulation of information amongst the different teams involved in the patient's treatment or care. When evaluating your records, remember that vital records usually only make up, two to five percent, of a businesses’ or organizations’ records. In the current age of technology, redundancy processes, terabytes, gigabytes and duplicate copies of information, record management is a mundane yet critical practice all organizations should have nailed down. Important Qualities. A reminder of what happened during a consultation, actions, steps taken and outcomes. Records management, defined as the systematic control of all business-relate documents throughout their life cycle, is a vital component of successful business practice. 2. No one's memory is infallible. Most organisations only have one records manager so once you reach this position, future progression depends on your goals. retrieves information quickly through efficient access and retrieval systems.Records systems provide effective and Cooperates with agencies to identify and schedule records having permanent value. They furnish the information necessary to protect the legal and financial rights of the Government and of persons directly affected by the agency's activities. •Provides management information to … Good record-keeping helps to maintain best practice, aiding clear communication between professionals, and demonstrates that best practice has been followed. Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition.This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. question the need for classifying documents when enterprise systems can fully index content The importance of records, especially permanent records, in documenting and preserving the memory of an agency, the Federal Government, and American society. We loosely refer to ‘record keeping’ as any organized means to record, then appropriately share, our sons’ medical and education history, challenges, and progress. Evaluating progress It helps in evaluating progress of organization. with high quality. NARA generally designates as permanent only the most complete series of records. 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