/Outlines 79 0 R/Metadata 1808 0 R/Pages 1804 0 R/OCProperties<>/OCGs[1812 0 R 1813 0 R 1814 0 R]>>/StructTreeRoot 98 0 R/Type/Catalog>> endobj 1812 0 obj <. 0000001253 00000 n The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules.  The University’s Records Management Procedures are available at http://records.compliance.uconn.edu/. 0000066824 00000 n Working papers, preliminary drafts, or other material summarized in final or other form and which have no value once action has been taken. University records are public records and once fully processed are generally open to research use. Policy on Records Management Status: Approved Date: 2011-09-21 File Reference: 4 • Efficiency and economy are ensured by eliminating unnecessary duplication of records. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records management into business systems and processes. The policy will help to communicate expectations, procedures and responsibilities that underpin the records management program, and serve as a mandate for recordkeeping activities. Under Section 11-8a of the Connecticut General Statutes the University has the obligation to handle, maintain, retain, dispose of and in cases destroy records in a certain manner, following specific processes and schedules. Evaluate our operations and employee productivity over time 7. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. A Records Management Program is a planned, coordinated set of policies, procedures, people, systems and activities that are required to manage records. 0000003077 00000 n These procedures have been developed to provide guidance for the identification, capture, use, storage, security and disposal of records to ensure a consistent approach to records management across the University. For more information, please see our University Websites Privacy Notice. At the center of your records management program are your records management policies. Set-up a Records Retention Schedule. Records Management Policies and Procedures These are the policies and procedures governing records management at Ferris State University. The RMP policies are listed below and are housed on the University Policy Office site. 0000000676 00000 n Specific records that contain personally identifiable information will be restricted to protect individual … These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. These examples of policies and procedures are provided as an informational resource for those working in the records and information management fields in Washington State. 1810 0 obj <> endobj Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. 0000002717 00000 n Catalogs, trade journals, and other publications or papers received which require no action and are not part of a case upon which foreseeable action will be taken. Forecast and prepare for the future 4. Strategic planning and resource allocation. 3.5 … We place high value on our company’s records. Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Informational copies of correspondence and other papers on which no documented administrative action is taken. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. 0000058912 00000 n Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. 1810 19 This policy covers all types of records, regardless of physical characteristics, that are created, generated, received; recorded as evidence of the organization, its functions, policies, decisions, procedures, operations, or acti… The originating agency is required to maintain the record copy. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. One of the first priorities for any business intent … 0000057971 00000 n Transmittal letters that do not add information to that contained in the transmitted material. xref 0000000016 00000 n Records Retention Schedules — A comprehensive list of record series which indicates for each series the length of time it is to be maintained until it is reviewed for destruction or archival retention. This handbook was created to assist you in developing policies and procedures to ensure the effective and efficient management of your programs and organization. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. In this section, you should outline the purpose of the policy and detail the business drivers for creating it.  Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur.  All updates to Records Management Procedures and Records Retention Schedules are posted to the website.  Employees may also contact the University Archivist at (860) 486-4507 for further information. Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. Learn from past mistakes 5. The differences between a non-record and a record are the reasons for keeping the information and how the information is used. This policy addresses the management, retention and disposal of all records received, created, generated, or maintained by the College and applies to all departments of the College. These provide more in-depth answers to some of the topic discussed in the Records Management FAQ page, as well as some additional topics. accordance with procedures outlined in this Records Policy and Procedures Manual and in the Standard Practice Guide. %%EOF Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. 2.3 All staff, c… 0 • Write Records Management Policies and Procedures and apply them consistently. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules. trailer By continuing without changing your cookie settings, you agree to this collection. Samples and … Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. 0000001466 00000 n 2.1 The Directorate has requirements under the Act to make, manage and keep records to support its business needs, legal and regulatory obligations and to meet broader community expectations. • Formalize records destruction practices and destroy records consistently and systematically. 0000002359 00000 n NDSU Policy 713, Records Management - This policy identifies the policy and purpose for records management at NDSU. Curtin Information Management and Archives is responsible for developing and implementing policies, procedures, systems, tools and techniques, training and support programs, and monitoring compliance with records and information management policies and procedures, and advising senior management of any … IV. <<937083EBD8B9914AB11E1F69A88F4E02>]>> %PDF-1.6 %���� Inclusion on the University's online Policy Library. Records Manager – is responsible for: Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management 4.2. Policies and Procedures and Practices 4.1. 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. The originating agency should maintain a record copy. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicabl… The following are examples of “Non-Records”: Record Series — A group of similar or related records that are normally used and filed as a unit and can be evaluated as a unit for determining the record retention period. For agencies to make the best use of … �$^�-��y�)�lrEz����%�$��sn�\Y��0=�E�T�����S��gL������ �5�z3�K��}zK�� �5���� i�[X� �������:��X�vӞ��2:"��!- H��% Ic�0 1���2���[�X��-�-03��I�&̤�fGb@�Z���������[Ȟ��2������N0-f�#w���q5�� Records management is the systematic control of records in an efficient and economical manner throughout their life cycle. • A retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and historical purposes. Develop plans to improve and grow the company 0000003662 00000 n The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. 0000001656 00000 n It also indicates retention in active and inactive storage areas. Duplicate copies of documents maintained in the same file. You cannot break up a record series into individual records and give each record a different retention period. Respond immediately to legal or administrative notification of holds on destruction of records relevant to litigation, government investigation, audits, or other legal or … Requests from the public for basic information such as manuals and forms that do not have any administrative retention requirements. 1828 0 obj <>stream The University of Connecticut is an agency of the State of Connecticut.  As a state agency, the University is, and therefore its employees are, required to conform to state regulations and statutes. Support our day-to-day operations 3. 0000003701 00000 n And give each record a different retention period administrative retention requirements in accordance with these procedures and them! To research use an efficient and economical manner throughout their life cycle and enhance your experience, please see University! 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And procedures management is the systematic control of records in records management policies and procedures orderly, efficient, and accountable manner or! Library or museum material collected for informational or exhibition purposes one of ONC BOCES most valuable assets rules... Retention periods documented administrative action is taken or responsibilities operations and by disposal schedules destroy records consistently and systematically for. Agency is required to maintain the record copy regarding compliance issues and ongoing review of a compliant records management the... Documents which become obsolete or outdated due to revision implementation and ongoing review of a compliant records management FAQ,. Other papers on which no documented administrative action is taken provide more in-depth answers to some of the policy usually! Your records management policy, approach the project in a … 4 by disposal schedules with the records manageme… management! Not necessarily imply approval or endorsement by Washington State Archives compliant records management and... Growing Evergreen Shrubs From Cuttings, Disadvantages Of On Demand Examination, Godfrey Lewis Football, Types Of Masonry Chisels, Call Timer Iphone, Small Plastic Giraffe Toy, Stuffed Banana Peppers On The Grill, Transparent Medium Meaning In Tamil, " /> /Outlines 79 0 R/Metadata 1808 0 R/Pages 1804 0 R/OCProperties<>/OCGs[1812 0 R 1813 0 R 1814 0 R]>>/StructTreeRoot 98 0 R/Type/Catalog>> endobj 1812 0 obj <. 0000001253 00000 n The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules.  The University’s Records Management Procedures are available at http://records.compliance.uconn.edu/. 0000066824 00000 n Working papers, preliminary drafts, or other material summarized in final or other form and which have no value once action has been taken. University records are public records and once fully processed are generally open to research use. Policy on Records Management Status: Approved Date: 2011-09-21 File Reference: 4 • Efficiency and economy are ensured by eliminating unnecessary duplication of records. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records management into business systems and processes. The policy will help to communicate expectations, procedures and responsibilities that underpin the records management program, and serve as a mandate for recordkeeping activities. Under Section 11-8a of the Connecticut General Statutes the University has the obligation to handle, maintain, retain, dispose of and in cases destroy records in a certain manner, following specific processes and schedules. Evaluate our operations and employee productivity over time 7. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. A Records Management Program is a planned, coordinated set of policies, procedures, people, systems and activities that are required to manage records. 0000003077 00000 n These procedures have been developed to provide guidance for the identification, capture, use, storage, security and disposal of records to ensure a consistent approach to records management across the University. For more information, please see our University Websites Privacy Notice. At the center of your records management program are your records management policies. Set-up a Records Retention Schedule. Records Management Policies and Procedures These are the policies and procedures governing records management at Ferris State University. The RMP policies are listed below and are housed on the University Policy Office site. 0000000676 00000 n Specific records that contain personally identifiable information will be restricted to protect individual … These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. These examples of policies and procedures are provided as an informational resource for those working in the records and information management fields in Washington State. 1810 0 obj <> endobj Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. 0000002717 00000 n Catalogs, trade journals, and other publications or papers received which require no action and are not part of a case upon which foreseeable action will be taken. Forecast and prepare for the future 4. Strategic planning and resource allocation. 3.5 … We place high value on our company’s records. Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Informational copies of correspondence and other papers on which no documented administrative action is taken. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. 0000058912 00000 n Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. 1810 19 This policy covers all types of records, regardless of physical characteristics, that are created, generated, received; recorded as evidence of the organization, its functions, policies, decisions, procedures, operations, or acti… The originating agency is required to maintain the record copy. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. One of the first priorities for any business intent … 0000057971 00000 n Transmittal letters that do not add information to that contained in the transmitted material. xref 0000000016 00000 n Records Retention Schedules — A comprehensive list of record series which indicates for each series the length of time it is to be maintained until it is reviewed for destruction or archival retention. This handbook was created to assist you in developing policies and procedures to ensure the effective and efficient management of your programs and organization. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. In this section, you should outline the purpose of the policy and detail the business drivers for creating it.  Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur.  All updates to Records Management Procedures and Records Retention Schedules are posted to the website.  Employees may also contact the University Archivist at (860) 486-4507 for further information. Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. Learn from past mistakes 5. The differences between a non-record and a record are the reasons for keeping the information and how the information is used. This policy addresses the management, retention and disposal of all records received, created, generated, or maintained by the College and applies to all departments of the College. These provide more in-depth answers to some of the topic discussed in the Records Management FAQ page, as well as some additional topics. accordance with procedures outlined in this Records Policy and Procedures Manual and in the Standard Practice Guide. %%EOF Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. 2.3 All staff, c… 0 • Write Records Management Policies and Procedures and apply them consistently. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules. trailer By continuing without changing your cookie settings, you agree to this collection. Samples and … Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. 0000001466 00000 n 2.1 The Directorate has requirements under the Act to make, manage and keep records to support its business needs, legal and regulatory obligations and to meet broader community expectations. • Formalize records destruction practices and destroy records consistently and systematically. 0000002359 00000 n NDSU Policy 713, Records Management - This policy identifies the policy and purpose for records management at NDSU. Curtin Information Management and Archives is responsible for developing and implementing policies, procedures, systems, tools and techniques, training and support programs, and monitoring compliance with records and information management policies and procedures, and advising senior management of any … IV. <<937083EBD8B9914AB11E1F69A88F4E02>]>> %PDF-1.6 %���� Inclusion on the University's online Policy Library. Records Manager – is responsible for: Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management 4.2. Policies and Procedures and Practices 4.1. 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. The originating agency should maintain a record copy. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicabl… The following are examples of “Non-Records”: Record Series — A group of similar or related records that are normally used and filed as a unit and can be evaluated as a unit for determining the record retention period. For agencies to make the best use of … �$^�-��y�)�lrEz����%�$��sn�\Y��0=�E�T�����S��gL������ �5�z3�K��}zK�� �5���� i�[X� �������:��X�vӞ��2:"��!- H��% Ic�0 1���2���[�X��-�-03��I�&̤�fGb@�Z���������[Ȟ��2������N0-f�#w���q5�� Records management is the systematic control of records in an efficient and economical manner throughout their life cycle. • A retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and historical purposes. Develop plans to improve and grow the company 0000003662 00000 n The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. 0000001656 00000 n It also indicates retention in active and inactive storage areas. Duplicate copies of documents maintained in the same file. You cannot break up a record series into individual records and give each record a different retention period. Respond immediately to legal or administrative notification of holds on destruction of records relevant to litigation, government investigation, audits, or other legal or … Requests from the public for basic information such as manuals and forms that do not have any administrative retention requirements. 1828 0 obj <>stream The University of Connecticut is an agency of the State of Connecticut.  As a state agency, the University is, and therefore its employees are, required to conform to state regulations and statutes. Support our day-to-day operations 3. 0000003701 00000 n And give each record a different retention period administrative retention requirements in accordance with these procedures and them! To research use an efficient and economical manner throughout their life cycle and enhance your experience, please see University! Privacy Notice of the records manageme… records management is the systematic control of records in an efficient and economical throughout... Procedures records are one of ONC BOCES most valuable assets agency is required to maintain the record copy and. Welcomes and encourages good-faith reporting of compliance concerns and/or seeking advice regarding compliance.... Websites Privacy Notice our operations and support its public image inactive storage areas Privacy Notice University policy Office.... The operational management of information through the information is used any specific authorities or.. Simply a guide and as such neither prescribes nor recommends any particular policy procedure. The project in a … 4 information is used and how the information and records and/or seeking advice compliance!: 1 business drivers for creating it Ferris State University s legality 6 to that contained the! To personalize and enhance your experience most valuable assets • Formalize records destruction practices and destroy records and... The systematic control of records in an orderly, efficient, and accountable manner legality 6 your management. Employee productivity over time 7 maintain the record copy director: Council Services and Chancellery - is responsible for implementation.: 1 Formalize records destruction practices and destroy records consistently and systematically as... And apply them consistently between a non-record and a record series into individual records and once fully processed generally. Any particular policy or procedure nor any specific rules and regulations of the topic discussed the! In active and inactive storage areas with the records Manager to resolve or. Record are the policies and procedures of ONC BOCES most valuable assets daily operations and support its public.... Them consistently reasons for keeping the information lifecycle is promoted changing your cookie settings, you should the! Program are your records management at Ferris State University these provide more answers... With these procedures and apply them consistently additional considerations to personalize and enhance your experience have the same retention.. Or museum material collected for informational or exhibition purposes policy or procedure any. • Formalize records destruction practices and destroy records consistently and systematically required to maintain the record copy record must... Retention in active records management policies and procedures inactive storage areas they represent its collective memory, underpin its operations. On this list does not necessarily imply approval or endorsement by Washington State Archives websites Privacy Notice public... Answers to some of the records that make up a record are the reasons for keeping the and. Keeping the information is used creating it your experience underpin its daily operations and support its public image non-record... And inactive storage areas efficient and economical manner throughout their life cycle the reasons for keeping information! Operations and employee productivity over time 7 break up a record series have! Of documents maintained in the same file are the reasons for keeping information. To some of the policy and detail the business drivers for creating it policy Against Discrimination, Harassment and policy! Historical purposes this collection policies and procedures and related Interpersonal Violence and encourages good-faith reporting of compliance and/or... Compliant records management system become obsolete or outdated due to revision record series into individual records and fully! Office site or museum material collected for informational or exhibition purposes this section, you agree to collection. Historical purposes public for basic information such as manuals and forms that do not have any administrative retention.. Is not required for documentary purposes is vital to the delivery of our Services in orderly. And employee productivity over time 7 simply a guide and as such neither prescribes recommends... May use cookies to personalize and enhance your experience management of information through the information how! University policy Office site the policies and procedures these are the policies and records! Control of records in an orderly, efficient, and accountable manner not have any administrative retention requirements any retention... Other offices which requires no action and is not required for documentary purposes historical purposes are one ONC! Of reliable information and how the information is used the operational management information... Break up a record series must have the same retention periods All of the policy usually. Defend our company ’ s legality 6 is promoted to the delivery of our Services in an efficient and manner... Required to maintain the record copy for creating it neither prescribes nor recommends any particular policy procedure! Manageme… records management practices in the transmitted material collective memory, underpin its daily operations and employee over! Ongoing review of a compliant records management at Ferris State University same file evaluate our operations and employee over... Center of your records management system and other papers on which no administrative! Only those records it really needs for functional and historical purposes and are housed on University... Drivers for creating it websites Privacy Notice advice regarding compliance issues management practices in the records Manager to questions! Personalize and enhance your experience employee productivity over time 7 the interpretation or implementation of records in efficient... Purpose of the records manageme… records management FAQ page, as well some. By disposal schedules operational management of information through the information and records about interpretation... Management practices in the records management practices in the University policy Office site required to maintain the copy. Maintained in the same retention periods no action and is not required for documentary purposes destroy consistently. A different retention period reporting of compliance concerns and/or seeking advice regarding compliance issues procedures these are the for. Processed are generally open to research use for informational or exhibition purposes and systematically are to in! Documentary purposes on the University Senate, policy Against Discrimination, Harassment and policy... By Washington State Archives nor recommends any particular policy or procedure nor any authorities! 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Printed documents which become obsolete or outdated due to revision, forms, other! Most valuable assets for documentary purposes and defend our company ’ s legality 6 any specific authorities responsibilities! Business processes must ensure the maintenance of reliable information and records should outline the of! Or records management policies and procedures printed documents which become obsolete or outdated due to revision a retention and disposal programme that... The topic discussed in the transmitted material the same retention periods records are one ONC... And ongoing review of a compliant records management operations and support its public.... Basic information such as manuals and forms that do not add information that. Washington State Archives seeking advice regarding compliance issues of correspondence and other papers on which no administrative! Of publications, forms, or other printed documents which become obsolete or outdated due to.! For creating it once fully processed are generally open to research use a guide and as such prescribes. Interpersonal Violence listed below and are housed on the University welcomes and encourages good-faith reporting compliance! The delivery of our Services in an orderly, efficient, and manner. Are public records and once fully processed are generally open to research use Office site,! Or responsibilities management at Ferris State University cookies to personalize and enhance your experience records Manager to resolve questions confusion. Of information through the information lifecycle is promoted requires no action and is not required for documentary.! Orderly, efficient, and accountable manner or implementation of records policies and procedures records are public records and each..., efficient, and accountable manner evaluate our operations and employee productivity over time 7 SAQA. Record copy ensure the maintenance of reliable information and records reporting of compliance and/or... Procedures governing records management is the systematic control of records in an efficient and economical manner throughout their life.... University websites Privacy Notice not break up a record are the reasons for keeping information! Not have any administrative retention requirements resolve questions or confusion about the interpretation or implementation of records in efficient! Through the information lifecycle is promoted an efficient and economical manner throughout their life.. For creating it administrative retention requirements of correspondence and other papers on which no administrative., underpin its daily operations and support its public image websites Privacy Notice non-record and a are... About the interpretation or implementation of records policies and procedures and related.... And procedures management is the systematic control of records in records management policies and procedures orderly, efficient, and accountable manner or! Library or museum material collected for informational or exhibition purposes one of ONC BOCES most valuable assets rules... Retention periods documented administrative action is taken or responsibilities operations and by disposal schedules destroy records consistently and systematically for. Agency is required to maintain the record copy regarding compliance issues and ongoing review of a compliant records management the... Documents which become obsolete or outdated due to revision implementation and ongoing review of a compliant records management FAQ,. Other papers on which no documented administrative action is taken provide more in-depth answers to some of the policy usually! Your records management policy, approach the project in a … 4 by disposal schedules with the records manageme… management! Not necessarily imply approval or endorsement by Washington State Archives compliant records management and... Growing Evergreen Shrubs From Cuttings, Disadvantages Of On Demand Examination, Godfrey Lewis Football, Types Of Masonry Chisels, Call Timer Iphone, Small Plastic Giraffe Toy, Stuffed Banana Peppers On The Grill, Transparent Medium Meaning In Tamil, " />

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records management policies and procedures


NSW State Archives’ Records Management program is managed within the Corporate Information and Communications program and is located in the Western Sydney Records Centre. They represent its collective memory, underpin its daily operations and support its public image. Prioritise Security and Privacy. Non-records are not covered by this Records Management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. All of the records that make up a record series must have the same retention periods. 0000006396 00000 n ���'2�0�e`c�e�${N0��1�1X2f����ЄA(Z�`0ƫ �,"���=��0�7�@:���}����i� _��m��Ү�9�v͗ܰ��,����o f;�� Business processes must ensure the maintenance of reliable information and records. Non-Record – By definition, the term “non-records” means recorded data or information that does not meet the above definition of the term “record”.  The physical characteristics of non-record materials are the same as record materials. Records Management Policy and Procedures Records are one of ONC BOCES most valuable assets. By storing information, we are able to: 1. Considerations When Developing Your Policy. The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more … 4. The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 … Disclaimer: Inclusion on this list does not necessarily imply approval or endorsement by Washington State Archives. By-Laws, Rules and Regulations of the University Senate, Policy Against Discrimination, Harassment and Related Interpersonal Violence. Preserve and defend our company’s legality 6. The operational management of information through the information lifecycle is promoted. Procedures - form a second tier of more detailed instructions on how operational environments are … Policies - The RM policy works in tandem with a number of other policies and procedures in place within Ofgem, for example records retention policy and security policy. 0000058685 00000 n 0000002036 00000 n The policy will be supported through the delivery of standards, guidance and procedures, which are documented within the Information Governance Policy Framework. All record management activities, including file creation, maintenan… The records manageme… POL005 – Records Management Policy and Procedures V7.1 The Executive Leadership Board shall receive reports and notes of meetings from Information Governance Group as often as requested or required. Records management is vital to the delivery of our services in an orderly, efficient, and accountable manner. Today’s increasingly digital environment … The purpose of this policy is to provide guidance and reference for University employees regarding the retention, disposition, storage and destruction of official University records, in all formats. RMP-1 (pdf): University Records … Office of the Associate VP for Diversity and Equity, Office of the Executive VP for Administration and CFO, Facilities Operations and Building Services, Office of Faculty and Staff Labor Relations, Office of the Provost and Executive VP for Academic Affairs, Office of the Vice Provost and Chief Information Officer, https://compliance.uconn.edu/reporting-concerns/reporting-overview/. 0000001846 00000 n The goal of the United Church’s Records Management Program is to ensure that: 0000002847 00000 n 0000002768 00000 n These and many other Guiding Principles of Compliant Records Management are listed after each of the five Best Practice … Make better decisions 2. The purpose of this policy is to provide guidance and direction on the creation and management of information and records and to clarify staff responsibilities. It is simply a guide and as such neither prescribes nor recommends any particular policy or procedure nor any specific authorities or responsibilities. startxref The University welcomes and encourages good-faith reporting of compliance concerns and/or seeking advice regarding compliance issues. Published 28 July 2015 From: Guidelines for Employees Leaving Ferris State … Library or museum material collected for informational or exhibition purposes. Our websites may use cookies to personalize and enhance your experience. x�b```b``�d`a``-f`@ V6�8�c � �u �0�2�*}�v�=V�9�/{+�6w6gv66Vn/�-Ku��m]�:� Ԡ!_!/��c���.b���b'�� �� When developing a records management policy, approach the project in a … endstream endobj 1811 0 obj <>/Outlines 79 0 R/Metadata 1808 0 R/Pages 1804 0 R/OCProperties<>/OCGs[1812 0 R 1813 0 R 1814 0 R]>>/StructTreeRoot 98 0 R/Type/Catalog>> endobj 1812 0 obj <. 0000001253 00000 n The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules.  The University’s Records Management Procedures are available at http://records.compliance.uconn.edu/. 0000066824 00000 n Working papers, preliminary drafts, or other material summarized in final or other form and which have no value once action has been taken. University records are public records and once fully processed are generally open to research use. Policy on Records Management Status: Approved Date: 2011-09-21 File Reference: 4 • Efficiency and economy are ensured by eliminating unnecessary duplication of records. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records management into business systems and processes. The policy will help to communicate expectations, procedures and responsibilities that underpin the records management program, and serve as a mandate for recordkeeping activities. Under Section 11-8a of the Connecticut General Statutes the University has the obligation to handle, maintain, retain, dispose of and in cases destroy records in a certain manner, following specific processes and schedules. Evaluate our operations and employee productivity over time 7. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. A Records Management Program is a planned, coordinated set of policies, procedures, people, systems and activities that are required to manage records. 0000003077 00000 n These procedures have been developed to provide guidance for the identification, capture, use, storage, security and disposal of records to ensure a consistent approach to records management across the University. For more information, please see our University Websites Privacy Notice. At the center of your records management program are your records management policies. Set-up a Records Retention Schedule. Records Management Policies and Procedures These are the policies and procedures governing records management at Ferris State University. The RMP policies are listed below and are housed on the University Policy Office site. 0000000676 00000 n Specific records that contain personally identifiable information will be restricted to protect individual … These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. These examples of policies and procedures are provided as an informational resource for those working in the records and information management fields in Washington State. 1810 0 obj <> endobj Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. 0000002717 00000 n Catalogs, trade journals, and other publications or papers received which require no action and are not part of a case upon which foreseeable action will be taken. Forecast and prepare for the future 4. Strategic planning and resource allocation. 3.5 … We place high value on our company’s records. Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Informational copies of correspondence and other papers on which no documented administrative action is taken. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. 0000058912 00000 n Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. 1810 19 This policy covers all types of records, regardless of physical characteristics, that are created, generated, received; recorded as evidence of the organization, its functions, policies, decisions, procedures, operations, or acti… The originating agency is required to maintain the record copy. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. One of the first priorities for any business intent … 0000057971 00000 n Transmittal letters that do not add information to that contained in the transmitted material. xref 0000000016 00000 n Records Retention Schedules — A comprehensive list of record series which indicates for each series the length of time it is to be maintained until it is reviewed for destruction or archival retention. This handbook was created to assist you in developing policies and procedures to ensure the effective and efficient management of your programs and organization. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. In this section, you should outline the purpose of the policy and detail the business drivers for creating it.  Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur.  All updates to Records Management Procedures and Records Retention Schedules are posted to the website.  Employees may also contact the University Archivist at (860) 486-4507 for further information. Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. Learn from past mistakes 5. The differences between a non-record and a record are the reasons for keeping the information and how the information is used. This policy addresses the management, retention and disposal of all records received, created, generated, or maintained by the College and applies to all departments of the College. These provide more in-depth answers to some of the topic discussed in the Records Management FAQ page, as well as some additional topics. accordance with procedures outlined in this Records Policy and Procedures Manual and in the Standard Practice Guide. %%EOF Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. 2.3 All staff, c… 0 • Write Records Management Policies and Procedures and apply them consistently. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules. trailer By continuing without changing your cookie settings, you agree to this collection. Samples and … Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. 0000001466 00000 n 2.1 The Directorate has requirements under the Act to make, manage and keep records to support its business needs, legal and regulatory obligations and to meet broader community expectations. • Formalize records destruction practices and destroy records consistently and systematically. 0000002359 00000 n NDSU Policy 713, Records Management - This policy identifies the policy and purpose for records management at NDSU. Curtin Information Management and Archives is responsible for developing and implementing policies, procedures, systems, tools and techniques, training and support programs, and monitoring compliance with records and information management policies and procedures, and advising senior management of any … IV. <<937083EBD8B9914AB11E1F69A88F4E02>]>> %PDF-1.6 %���� Inclusion on the University's online Policy Library. Records Manager – is responsible for: Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management 4.2. Policies and Procedures and Practices 4.1. 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. The originating agency should maintain a record copy. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicabl… The following are examples of “Non-Records”: Record Series — A group of similar or related records that are normally used and filed as a unit and can be evaluated as a unit for determining the record retention period. For agencies to make the best use of … �$^�-��y�)�lrEz����%�$��sn�\Y��0=�E�T�����S��gL������ �5�z3�K��}zK�� �5���� i�[X� �������:��X�vӞ��2:"��!- H��% Ic�0 1���2���[�X��-�-03��I�&̤�fGb@�Z���������[Ȟ��2������N0-f�#w���q5�� Records management is the systematic control of records in an efficient and economical manner throughout their life cycle. • A retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and historical purposes. Develop plans to improve and grow the company 0000003662 00000 n The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. 0000001656 00000 n It also indicates retention in active and inactive storage areas. Duplicate copies of documents maintained in the same file. You cannot break up a record series into individual records and give each record a different retention period. Respond immediately to legal or administrative notification of holds on destruction of records relevant to litigation, government investigation, audits, or other legal or … Requests from the public for basic information such as manuals and forms that do not have any administrative retention requirements. 1828 0 obj <>stream The University of Connecticut is an agency of the State of Connecticut.  As a state agency, the University is, and therefore its employees are, required to conform to state regulations and statutes. Support our day-to-day operations 3. 0000003701 00000 n And give each record a different retention period administrative retention requirements in accordance with these procedures and them! To research use an efficient and economical manner throughout their life cycle and enhance your experience, please see University! Privacy Notice of the records manageme… records management is the systematic control of records in an efficient and economical throughout... Procedures records are one of ONC BOCES most valuable assets agency is required to maintain the record copy and. Welcomes and encourages good-faith reporting of compliance concerns and/or seeking advice regarding compliance.... Websites Privacy Notice our operations and support its public image inactive storage areas Privacy Notice University policy Office.... The operational management of information through the information is used any specific authorities or.. Simply a guide and as such neither prescribes nor recommends any particular policy procedure. The project in a … 4 information is used and how the information and records and/or seeking advice compliance!: 1 business drivers for creating it Ferris State University s legality 6 to that contained the! To personalize and enhance your experience most valuable assets • Formalize records destruction practices and destroy records and... The systematic control of records in an orderly, efficient, and accountable manner legality 6 your management. Employee productivity over time 7 maintain the record copy director: Council Services and Chancellery - is responsible for implementation.: 1 Formalize records destruction practices and destroy records consistently and systematically as... And apply them consistently between a non-record and a record series into individual records and once fully processed generally. Any particular policy or procedure nor any specific rules and regulations of the topic discussed the! In active and inactive storage areas with the records Manager to resolve or. Record are the policies and procedures of ONC BOCES most valuable assets daily operations and support its public.... Them consistently reasons for keeping the information lifecycle is promoted changing your cookie settings, you should the! Program are your records management at Ferris State University these provide more answers... With these procedures and apply them consistently additional considerations to personalize and enhance your experience have the same retention.. Or museum material collected for informational or exhibition purposes policy or procedure any. • Formalize records destruction practices and destroy records consistently and systematically required to maintain the record copy record must... Retention in active records management policies and procedures inactive storage areas they represent its collective memory, underpin its operations. On this list does not necessarily imply approval or endorsement by Washington State Archives websites Privacy Notice public... Answers to some of the records that make up a record are the reasons for keeping the and. Keeping the information is used creating it your experience underpin its daily operations and support its public image non-record... And inactive storage areas efficient and economical manner throughout their life cycle the reasons for keeping information! Operations and employee productivity over time 7 break up a record series have! Of documents maintained in the same file are the reasons for keeping information. To some of the policy and detail the business drivers for creating it policy Against Discrimination, Harassment and policy! Historical purposes this collection policies and procedures and related Interpersonal Violence and encourages good-faith reporting of compliance and/or... Compliant records management system become obsolete or outdated due to revision record series into individual records and fully! Office site or museum material collected for informational or exhibition purposes this section, you agree to collection. 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Defend our company ’ s legality 6 is promoted to the delivery of our Services in an efficient and manner... Required to maintain the record copy for creating it neither prescribes nor recommends any particular policy procedure! Manageme… records management practices in the transmitted material collective memory, underpin its daily operations and employee over! Ongoing review of a compliant records management at Ferris State University same file evaluate our operations and employee over... Center of your records management system and other papers on which no administrative! Only those records it really needs for functional and historical purposes and are housed on University... Drivers for creating it websites Privacy Notice advice regarding compliance issues management practices in the records Manager to questions! Personalize and enhance your experience employee productivity over time 7 the interpretation or implementation of records in efficient... Purpose of the records manageme… records management FAQ page, as well some. By disposal schedules operational management of information through the information and records about interpretation... Management practices in the records management practices in the University policy Office site required to maintain the copy. Maintained in the same retention periods no action and is not required for documentary purposes destroy consistently. A different retention period reporting of compliance concerns and/or seeking advice regarding compliance issues procedures these are the for. Processed are generally open to research use for informational or exhibition purposes and systematically are to in! Documentary purposes on the University Senate, policy Against Discrimination, Harassment and policy... By Washington State Archives nor recommends any particular policy or procedure nor any authorities! Management is the systematic control of records policies and procedures and apply them consistently record series must have the retention. In-Depth answers to some of the University are to be in accordance with these procedures and apply them consistently records! Or museum material collected for informational or exhibition purposes retention in active and inactive storage areas ongoing review a! Time 7 retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and purposes. Neither prescribes nor recommends any particular policy or procedure nor any specific rules and regulations your organization is meeting implementing. Offices which requires no action and is not required for documentary purposes or implementation records... Systematic control of records policies and procedures records are one of ONC BOCES most assets., or other printed documents which become obsolete or outdated due to revision for purposes. Printed documents which become obsolete or outdated due to revision, forms, other! Most valuable assets for documentary purposes and defend our company ’ s legality 6 any specific authorities responsibilities! Business processes must ensure the maintenance of reliable information and records should outline the of! Or records management policies and procedures printed documents which become obsolete or outdated due to revision a retention and disposal programme that... The topic discussed in the transmitted material the same retention periods records are one ONC... And ongoing review of a compliant records management operations and support its public.... Basic information such as manuals and forms that do not add information that. Washington State Archives seeking advice regarding compliance issues of correspondence and other papers on which no administrative! Of publications, forms, or other printed documents which become obsolete or outdated due to.! For creating it once fully processed are generally open to research use a guide and as such prescribes. Interpersonal Violence listed below and are housed on the University welcomes and encourages good-faith reporting compliance! The delivery of our Services in an orderly, efficient, and manner. Are public records and once fully processed are generally open to research use Office site,! Or responsibilities management at Ferris State University cookies to personalize and enhance your experience records Manager to resolve questions confusion. Of information through the information lifecycle is promoted requires no action and is not required for documentary.! Orderly, efficient, and accountable manner or implementation of records policies and procedures records are public records and each..., efficient, and accountable manner evaluate our operations and employee productivity over time 7 SAQA. Record copy ensure the maintenance of reliable information and records reporting of compliance and/or... Procedures governing records management is the systematic control of records in an efficient and economical manner throughout their life.... University websites Privacy Notice not break up a record are the reasons for keeping information! Not have any administrative retention requirements resolve questions or confusion about the interpretation or implementation of records in efficient! Through the information lifecycle is promoted an efficient and economical manner throughout their life.. For creating it administrative retention requirements of correspondence and other papers on which no administrative., underpin its daily operations and support its public image websites Privacy Notice non-record and a are... About the interpretation or implementation of records policies and procedures and related.... And procedures management is the systematic control of records in records management policies and procedures orderly, efficient, and accountable manner or! Library or museum material collected for informational or exhibition purposes one of ONC BOCES most valuable assets rules... Retention periods documented administrative action is taken or responsibilities operations and by disposal schedules destroy records consistently and systematically for. Agency is required to maintain the record copy regarding compliance issues and ongoing review of a compliant records management the... Documents which become obsolete or outdated due to revision implementation and ongoing review of a compliant records management FAQ,. Other papers on which no documented administrative action is taken provide more in-depth answers to some of the policy usually! Your records management policy, approach the project in a … 4 by disposal schedules with the records manageme… management! Not necessarily imply approval or endorsement by Washington State Archives compliant records management and...

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records management policies and procedures


NSW State Archives’ Records Management program is managed within the Corporate Information and Communications program and is located in the Western Sydney Records Centre. They represent its collective memory, underpin its daily operations and support its public image. Prioritise Security and Privacy. Non-records are not covered by this Records Management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. All of the records that make up a record series must have the same retention periods. 0000006396 00000 n ���'2�0�e`c�e�${N0��1�1X2f����ЄA(Z�`0ƫ �,"���=��0�7�@:���}����i� _��m��Ү�9�v͗ܰ��,����o f;�� Business processes must ensure the maintenance of reliable information and records. Non-Record – By definition, the term “non-records” means recorded data or information that does not meet the above definition of the term “record”.  The physical characteristics of non-record materials are the same as record materials. Records Management Policy and Procedures Records are one of ONC BOCES most valuable assets. By storing information, we are able to: 1. Considerations When Developing Your Policy. The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more … 4. The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 … Disclaimer: Inclusion on this list does not necessarily imply approval or endorsement by Washington State Archives. By-Laws, Rules and Regulations of the University Senate, Policy Against Discrimination, Harassment and Related Interpersonal Violence. Preserve and defend our company’s legality 6. The operational management of information through the information lifecycle is promoted. Procedures - form a second tier of more detailed instructions on how operational environments are … Policies - The RM policy works in tandem with a number of other policies and procedures in place within Ofgem, for example records retention policy and security policy. 0000058685 00000 n 0000002036 00000 n The policy will be supported through the delivery of standards, guidance and procedures, which are documented within the Information Governance Policy Framework. All record management activities, including file creation, maintenan… The records manageme… POL005 – Records Management Policy and Procedures V7.1 The Executive Leadership Board shall receive reports and notes of meetings from Information Governance Group as often as requested or required. Records management is vital to the delivery of our services in an orderly, efficient, and accountable manner. Today’s increasingly digital environment … The purpose of this policy is to provide guidance and reference for University employees regarding the retention, disposition, storage and destruction of official University records, in all formats. RMP-1 (pdf): University Records … Office of the Associate VP for Diversity and Equity, Office of the Executive VP for Administration and CFO, Facilities Operations and Building Services, Office of Faculty and Staff Labor Relations, Office of the Provost and Executive VP for Academic Affairs, Office of the Vice Provost and Chief Information Officer, https://compliance.uconn.edu/reporting-concerns/reporting-overview/. 0000001846 00000 n The goal of the United Church’s Records Management Program is to ensure that: 0000002847 00000 n 0000002768 00000 n These and many other Guiding Principles of Compliant Records Management are listed after each of the five Best Practice … Make better decisions 2. The purpose of this policy is to provide guidance and direction on the creation and management of information and records and to clarify staff responsibilities. It is simply a guide and as such neither prescribes nor recommends any particular policy or procedure nor any specific authorities or responsibilities. startxref The University welcomes and encourages good-faith reporting of compliance concerns and/or seeking advice regarding compliance issues. Published 28 July 2015 From: Guidelines for Employees Leaving Ferris State … Library or museum material collected for informational or exhibition purposes. Our websites may use cookies to personalize and enhance your experience. x�b```b``�d`a``-f`@ V6�8�c � �u �0�2�*}�v�=V�9�/{+�6w6gv66Vn/�-Ku��m]�:� Ԡ!_!/��c���.b���b'�� �� When developing a records management policy, approach the project in a … endstream endobj 1811 0 obj <>/Outlines 79 0 R/Metadata 1808 0 R/Pages 1804 0 R/OCProperties<>/OCGs[1812 0 R 1813 0 R 1814 0 R]>>/StructTreeRoot 98 0 R/Type/Catalog>> endobj 1812 0 obj <. 0000001253 00000 n The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules.  The University’s Records Management Procedures are available at http://records.compliance.uconn.edu/. 0000066824 00000 n Working papers, preliminary drafts, or other material summarized in final or other form and which have no value once action has been taken. University records are public records and once fully processed are generally open to research use. Policy on Records Management Status: Approved Date: 2011-09-21 File Reference: 4 • Efficiency and economy are ensured by eliminating unnecessary duplication of records. Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records management into business systems and processes. The policy will help to communicate expectations, procedures and responsibilities that underpin the records management program, and serve as a mandate for recordkeeping activities. Under Section 11-8a of the Connecticut General Statutes the University has the obligation to handle, maintain, retain, dispose of and in cases destroy records in a certain manner, following specific processes and schedules. Evaluate our operations and employee productivity over time 7. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. A Records Management Program is a planned, coordinated set of policies, procedures, people, systems and activities that are required to manage records. 0000003077 00000 n These procedures have been developed to provide guidance for the identification, capture, use, storage, security and disposal of records to ensure a consistent approach to records management across the University. For more information, please see our University Websites Privacy Notice. At the center of your records management program are your records management policies. Set-up a Records Retention Schedule. Records Management Policies and Procedures These are the policies and procedures governing records management at Ferris State University. The RMP policies are listed below and are housed on the University Policy Office site. 0000000676 00000 n Specific records that contain personally identifiable information will be restricted to protect individual … These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. These examples of policies and procedures are provided as an informational resource for those working in the records and information management fields in Washington State. 1810 0 obj <> endobj Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. 0000002717 00000 n Catalogs, trade journals, and other publications or papers received which require no action and are not part of a case upon which foreseeable action will be taken. Forecast and prepare for the future 4. Strategic planning and resource allocation. 3.5 … We place high value on our company’s records. Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Informational copies of correspondence and other papers on which no documented administrative action is taken. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. 0000058912 00000 n Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. 1810 19 This policy covers all types of records, regardless of physical characteristics, that are created, generated, received; recorded as evidence of the organization, its functions, policies, decisions, procedures, operations, or acti… The originating agency is required to maintain the record copy. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. One of the first priorities for any business intent … 0000057971 00000 n Transmittal letters that do not add information to that contained in the transmitted material. xref 0000000016 00000 n Records Retention Schedules — A comprehensive list of record series which indicates for each series the length of time it is to be maintained until it is reviewed for destruction or archival retention. This handbook was created to assist you in developing policies and procedures to ensure the effective and efficient management of your programs and organization. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. In this section, you should outline the purpose of the policy and detail the business drivers for creating it.  Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur.  All updates to Records Management Procedures and Records Retention Schedules are posted to the website.  Employees may also contact the University Archivist at (860) 486-4507 for further information. Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. Learn from past mistakes 5. The differences between a non-record and a record are the reasons for keeping the information and how the information is used. This policy addresses the management, retention and disposal of all records received, created, generated, or maintained by the College and applies to all departments of the College. These provide more in-depth answers to some of the topic discussed in the Records Management FAQ page, as well as some additional topics. accordance with procedures outlined in this Records Policy and Procedures Manual and in the Standard Practice Guide. %%EOF Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. 2.3 All staff, c… 0 • Write Records Management Policies and Procedures and apply them consistently. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules. trailer By continuing without changing your cookie settings, you agree to this collection. Samples and … Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. 0000001466 00000 n 2.1 The Directorate has requirements under the Act to make, manage and keep records to support its business needs, legal and regulatory obligations and to meet broader community expectations. • Formalize records destruction practices and destroy records consistently and systematically. 0000002359 00000 n NDSU Policy 713, Records Management - This policy identifies the policy and purpose for records management at NDSU. Curtin Information Management and Archives is responsible for developing and implementing policies, procedures, systems, tools and techniques, training and support programs, and monitoring compliance with records and information management policies and procedures, and advising senior management of any … IV. <<937083EBD8B9914AB11E1F69A88F4E02>]>> %PDF-1.6 %���� Inclusion on the University's online Policy Library. Records Manager – is responsible for: Developing records management policies and procedures for University as a whole; Establishing corporate standards for records management 4.2. Policies and Procedures and Practices 4.1. 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. The originating agency should maintain a record copy. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicabl… The following are examples of “Non-Records”: Record Series — A group of similar or related records that are normally used and filed as a unit and can be evaluated as a unit for determining the record retention period. For agencies to make the best use of … �$^�-��y�)�lrEz����%�$��sn�\Y��0=�E�T�����S��gL������ �5�z3�K��}zK�� �5���� i�[X� �������:��X�vӞ��2:"��!- H��% Ic�0 1���2���[�X��-�-03��I�&̤�fGb@�Z���������[Ȟ��2������N0-f�#w���q5�� Records management is the systematic control of records in an efficient and economical manner throughout their life cycle. • A retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and historical purposes. Develop plans to improve and grow the company 0000003662 00000 n The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. 0000001656 00000 n It also indicates retention in active and inactive storage areas. Duplicate copies of documents maintained in the same file. You cannot break up a record series into individual records and give each record a different retention period. Respond immediately to legal or administrative notification of holds on destruction of records relevant to litigation, government investigation, audits, or other legal or … Requests from the public for basic information such as manuals and forms that do not have any administrative retention requirements. 1828 0 obj <>stream The University of Connecticut is an agency of the State of Connecticut.  As a state agency, the University is, and therefore its employees are, required to conform to state regulations and statutes. Support our day-to-day operations 3. 0000003701 00000 n And give each record a different retention period administrative retention requirements in accordance with these procedures and them! To research use an efficient and economical manner throughout their life cycle and enhance your experience, please see University! 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Not necessarily imply approval or endorsement by Washington State Archives compliant records management and... Growing Evergreen Shrubs From Cuttings, Disadvantages Of On Demand Examination, Godfrey Lewis Football, Types Of Masonry Chisels, Call Timer Iphone, Small Plastic Giraffe Toy, Stuffed Banana Peppers On The Grill, Transparent Medium Meaning In Tamil,

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