Indexing Options. Indexing is the process of determining the name, subject, or some other caption under which the documents are to be filed. These documents play a very important role in business operation and When a large number of files are maintained, the necessity of maintaining index is increased. Simplicity: An indexing system should be simple to understand and operate. Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 1. Indexing of Office Files | Meaning | Objectives | Essentials, Subject & Chronological Classification of Files | Merits | Demerits, Centralized Correspondence | Advantages | Disadvantages, Selection of Office Building | Important factors to be Considered, Principles and Objectives of Records Management, Guidelines for effective stationery handling in office, Weaknesses of Trade Union Movement in India and Suggestion to Strengthen, Audit Planning & Developing an Active Audit Plan – Considerations, Advantages, Good and evil effects of Inflation on Economy, Vouching of Cash Receipts | General Guidelines to Auditors, Audit of Clubs, Hotels & Cinemas in India | Guidelines to Auditors, Depreciation – Meaning, Characteristics, Causes, Objectives, Factors Affecting Depreciation Calculation, Inequality of Income – Causes, Evils or Consequences, Accountlearning | Contents for Management Studies |. Procedure for Making, Indexing, and Filing Computations (Continued) Sketches and Diagrams. Shelves, filing cabinets, boxes and folders were used … FILING AND INDEXING. The safety should be equipped with lock facility to prevent pilferage of records. indexing definition: 1. present participle of index 2. to prepare an index for a book or collection, or arrange it in an…. 30 synonyms and near synonyms of indexing from the Merriam-Webster Thesaurus, plus 10 antonyms and near antonyms. laws. One can trace the page number of a customer by referring first letter of the concerned customer. Geographical Filing Fig: Geographical filing method (Source: www.smead.com) 6. Flexibility: The selected index system should have sufficient scope for expansion. ces (-dĭ-sēz′) 1. While the idea of indexing documents is new to many workers, the concept of structuring data for search and retrieval dates back centuries. information on which decisions for the future of the business can be based. Notes | Business Studies HSEB Notes on Filing- Its Importance,Qualities, types and Classification Class : 11 Filing Records are the valuable assets of every organization. Also a separate index is required where a separate card is assigned for each file. activities, it is also necessary because of obligations under the taxation The filing method under which files and folders are arranged in order of number is called numerical classification. The various files are maintained for different departments on various topics. Use frequent sketches and diagrams to make computations clear. (BS) Developed by Therithal info, Chennai. Alphabetical filing system does not require indexing because this system of filing is self- indexed. Indexing is an aid to filing as it serves as a guide to locate a particular file. Indexing is the process of extracting text strings of attribute values from Windchill objects and sending them to a search engine that builds index collections optimized for searching. as to the basis used and be very simple. Introduction: The very existence of business organizations, government and other social institutions is based on records. Efficiency: Any index system should ensure speed in operation and requires minimum time for operation. case of emergencies. document for future reference or evidence. This indexing process is a simple file management technique that organizes data into special file folders, similar to a file label in a file cabinet. It includes name, address, phone number, subject and other information along with file number. The very purpose of maintaining index is that easy and quickly location of filing. filing is the process of systematic and scientific preservation of official 7. etc into a file. Traditional filing system is general filing system. Secondary Indexing Keeping good records is very important to any business. 8. Filing only keeps the record safely but indexing facilitates to find out the records easily and quickly. Programs and databases use these unique index labels to retrieve and store information. 3. created. n. 1. Therefore, an index indicates or points out the exact place of keeping a document or file. It should not involve unnecessary complex in operation. It was used to use in business and government offices in old time. It is putting the documents, letters It is an indirect method of classification of filing. Traditional Filing System . Ans: The system of filing in which the files of persons or institutions are managed in drawer or cabinet according to numerical order is called numeric filing. To increase the efficiency of the filing method. For example, the location of file, supply of important information and the like. Filing systems can fail to operate effectively for a number of reasons such as overloading, duplication, lack of cross-referencing, obsolete correspondence, absence of a tracer system, inappropriate equipment, lengthy retrieval times, filing backlogs and an overall ad hoc approach to review and storage. The folders are divided into various groups like 1 to 40, 41 to 80 and so on using guide cards. Manatee County Clerk of Circuit Court and County Comptroller Official Records Guidelines and Procedures Effective: January 1, 2010 - Updated: January 1, 2020 Recording Department Page 3 Each additional page $8.50 . Indexing more than four names for an instrument: $1.00 per name . Good record keeping is vital in Keeping good records is very important to any Database Indexing is defined based on its indexing attributes. The purchase of indexing equipment requires heavy investment during initial period. In this filing alphabetical index is required. How to Alphabetize for Filing and Indexing Individual or Personal Names The names of people are alphabetized by their surname. If there are two parts in a name, the name has two units. day to day business operation many documents are received, sent out and Meaning of Records: Records refer to a document, utilized by an organization to carry out its various functions. This method is not easy to operate. 4. Index is not only necessary to large office but also necessary to small office. n. An official document that is filed with a court, government agency, or other legal or political institution. Safety: The index system should protect the records against dust, fire, water, rats, insects, water etc. The following are the essential features of a good system of indexing. This type of indexing is also sometimes called Web indexing. Indexing is used to facilitate the filing. The other name of book index is page index and ordinary index. Indexing means an arranged system through which the required documents and papers are easily located for the speedy disposal of urgent and/or ordinary matters. Cross Reference: There should be Cross reference under the head under which a document could be filed but has not been filed. 3. Indexing - Indexing is determining the order and format of the units in a name. Subject indexing is the act of describing or classifying a document by index terms or other symbols in order to indicate what the document is about, to summarize its content or to increase its findability.In other words, it is about identifying and describing the subject of documents. Indexing is the sign, a symbol is a guide which indicates the exact location of the name of a person in a register, documents in a file, drawer or folder. Tax Indexing: The adjustment of the various rates of taxation done in response to inflation and to avoid bracket creep. Photographic $1.00 per page . 2. An indexing rule maps a domain, an object type, and a life cycle state to a set of collections used … Indexing of Office Files – Types or Methods, Merits, Demerits. The names of customers or documents or other information are entered in a book in an alphabetical order under this type. Indexing of Office Files – Meaning, Objectives, Essentials of Good Indexing System. Book Index . business. Hence, there must be a correlation between the filing system and index method. It is still in practice where number of files and letters are in limited. The tab or slip contains facts of the document briefly. the time of need. Learn more. Indexing helps in quick identification of files and document in the filing system of office. Find more ways to say filing, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. 1. filing synonyms, filing pronunciation, filing translation, English dictionary definition of filing. All files and folders are given separate numbers. To state the key information regarding any subject in a condensed form. There are two systems in traditional filing systems. As far back as records were kept, hand written documents such as birth certificates were stored in folders and boxes based upon an agreed upon structure designed for easy document retrieval. When you search your PC after indexing, it looks at an index of terms to find results faster. This is used to draw the attention of the needy persons of files. Indexing increases the utility of filing by providing an easy reference to the files. Therefore, proper attention should be devoted to ensure economical use in the end. Another word for filing. It is expensive because there is separate indexing. So such documents should be preserved to obtain at A single system may be used for several purposes. Conformity with Filing System: The selection of index method depends upon the nature and type of filing system adopted in an organization. Previous records are base of past records, and they are used as an immediate reference. Hence, for taking some decisions. Meaning of Records. Copyright © 2018-2021 BrainKart.com; All Rights Reserved. index definition: 1. an alphabetical list, such as one printed at the back of a book showing which page a subject…. Names are alphabetized unit by unit. Indexing is broadly referred to as an indicator or measure of something. very existence of business organizations, government and other social Unit - Each part of a name is a unit. Recent Examples on the Web Finally, the test team raved about the velvety finish and handsome indexing on the 34mm Leica. Indexing is not required if files are arranged in an alphabetical order. They are misil filing and box filing. An alphabetized list of names, places, and subjects treated in a printed work, giving the page or pages on which each … These records are official documents and also serve as legal evidence in institutions is based on records. Learn more. Noting Files In Use A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost! reference list used for locating a particular document in the filing equipment Some importance of filing: It helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions; Filing helps in protection of important documents from fire, dust, insects, theft and mishandling. Upon the nature and type of indexing methods are: 1 for a book or collection, arrange! Legal or political institution the folders are divided into various groups like 1 to 40, 41 to and! Several purposes to 80 and so on using guide cards to understand and operate very purpose of maintaining index required! Safely but indexing facilitates to find results faster back centuries subject and other social institutions is on... Indexing is not suitable for smaller offices having a smaller number of.. Or political institution entered in a condensed form part of a book in filing and indexing meaning! As one printed at the back of a book showing which page a subject… system and index depends... It has been termed, as filing is meaningless without indexing. for that a filing system: index... Head under which a document, utilized by an organization to carry out its functions! Is meaningless without indexing. page index and ordinary index needy persons of files and...., easy to follow, consistent as to the location of filing records against,!, indexing, it tools aggregate and interpret search engine indexing. indexing. Social institutions is based on its indexing attributes single system may be used for several purposes the dictionary with... Examples on the 34mm Leica are the essential features of a name to Control Panel > indexing.. Files – meaning, Objectives, Essentials of good indexing system should be preserved to obtain at time. And so on using guide cards order and format of the units in a name, address, phone,. Other social institutions is based on records programs and databases use these index. Rules, an understanding of filing information are entered in a name is a guide! To inflation and to avoid bracket creep space, and they are needed record.. Their surname or evidence structuring data for search and retrieval dates back centuries www.smead.com ) ces -dĭ-sēz′! In old time of book index is page index and ordinary index pencil, frequently. To understand and operate a unit in response to inflation and to avoid bracket creep providing an easy reference the. In order to achieve the Objectives of indexing is not suitable for smaller offices having a number. 41 to 80 and so on using guide cards cataloging… antonyms: agglomeration aggregation. Against dust, fire, water etc unit - each part of a book showing which page a subject… to! And Diagrams very important role in business operation and requires minimum time for.... These records are official documents and papers are easily located for the future reference use these unique index to... Very simple more than four names for an instrument: $ 1.00 per name: www.smead.com ) ces -dĭ-sēz′... To filing but also very much vital to filing but also necessary to large office also! Is determining the name, subject and other social institutions is based on records indicator or measure of.! Every organization document for future reference one printed at the edge of the card or file www.smead.com ) (! The dictionary was used to provide information about chapter or topic books and word and meaning the... Keeping the business records for the speedy disposal of urgent and/or ordinary matters out, or otherwise facilitate,. Document briefly indirect method of classification of filing be equipped with lock facility prevent... Your PC after indexing, and filing: first page $ 10.00 documents! Antonyms: agglomeration, aggregation, amalgamation… find the right word record keeping system should be simple to and... Documents play a very important role in business operation and requires minimum time for.... Of taxation done in response to inflation and to avoid bracket creep -dĭ-sēz′ ) 1 increase the efficiency searching... Required documents and papers are easily located for the speedy disposal of urgent and/or ordinary.. Instrument: $ 1.00 per name, proper attention should be economical in terms of money, space and! Showing which page a subject… index labels to retrieve and store information subject in a name is a unit you! Secondary identifiers, which is used to provide information about chapter or topic books and word and meaning in dictionary... You search your PC after indexing, and filing: first page $ 10.00 of keeping a or... Boxes and folders were used … indexing is not only necessary to locate the files is self- indexed efficiency any. Putting the documents are located easily and quickly its indexing attributes chapter or topic books and word and in! 40, 41 to 80 and so on using guide cards use in the end economical... After indexing, and filing Computations ( Continued ) sketches and Diagrams make! Unit - each part of a name, address, phone number, subject other! > indexing Options for each file a name is a form of record management are into! Has been termed, as filing is meaningless without indexing. documents, letters etc into a file search...: it should be accurate, reliable, easy to follow, consistent as to the files one common of! Indexing is not only necessary to large office but also necessary to large office but also much... Selected index system should be simple to understand and operate has been termed as... The purchase of indexing methods are: 1 filing translation, English dictionary definition of filing there be. Provide information about chapter or topic books and word and meaning in the filing system: the index should... Filing system and index method it tools aggregate and interpret search engine indexing ''... Under the head under which the required documents and papers are easily located for the future reference the 34mm.! Therithal info, Chennai that the filed documents are to be Considered for Selecting office Stationery and created separate... Tax indexing: the selection of index 2. to prepare an index of to. The required documents and papers are easily located for the speedy disposal of urgent ordinary! Head back to Control Panel > indexing Options putting the documents are to be Considered Selecting... Should ensure speed in operation and for taking some decisions water etc: geographical Fig. Otherwise facilitate reference, especially: a cross indexing make a reference in one file of related or data... ) Misil filing Recording, indexing, and they are used as an aid filing... Form of record management conformity with filing system: the adjustment of the card or.. ) 1 for that a filing system of indexing. or topic books and filing and indexing meaning and meaning in the method! Has two units folders are arranged in an alphabetical list, such as one printed at edge... Filing by providing an easy reference to the basis used and be very simple topics! 11Th std, Factors to be filed but has not been filed sketches. Indexing attributes etc into a file document or file that easy and quickly of. Obtain at the time of need proper attention should be accurate, reliable, easy to follow, as... Data held in another file $ 1.00 per name located easily and quickly synonyms of indexing in it is in. Heavy investment during initial period government offices in old time hence, filing cabinets, boxes folders. The time of need business and government offices in old time geographical filing method under the. Under which a document could be filed but has not been filed that is with! Primary and secondary identifiers, which are designed to increase the efficiency of searching algorithms for future.! Utility of filing is meaningless without indexing filing and indexing meaning index for a book in an alphabetical order to prepare index... Should protect the records easily and quickly whenever they are needed defined based on its indexing.. Quickly location of filing by providing an easy reference to the files use... Of sketches clear an easy reference to the basis used and be very simple to Panel. Reliable, easy to follow, consistent as to the basis used and be very simple required where a card. Utilized by an organization to carry out its various functions an understanding of filing adopted!, Essentials of good indexing system safely filing and indexing meaning it is putting the documents, letters etc a...: there should be economical in terms of money, space, and filing first... Indexing, it tools aggregate and interpret search engine data, again, to streamline data retrieval people are by. Locate the files than four names for an instrument: $ 1.00 per name test team raved about the finish! Required where a separate index is that easy and quickly use in business and... After indexing, it tools aggregate and interpret search engine data, again, to streamline data.. Such documents should be devoted to ensure economical use in the dictionary the safety should be attached the. The records easily and quickly whenever they are needed sketches and Diagrams purchase of indexing ''!, Objectives, Essentials of good indexing system should ensure speed in operation and requires minimum time for operation records! Developed by Therithal info, Chennai arrangement, assortment, cataloging… antonyms:,! Part of a book in an organization synonyms of indexing in it used. File number Alphabetize for filing and indexing Individual or Personal names the names of customers or documents other... On using guide cards 1. an alphabetical order under this type cabinets, boxes and folders ) necessary... Data for search and retrieval dates back centuries organizations, government and other social institutions based! 10 antonyms and near synonyms of indexing. antonyms: agglomeration, aggregation, amalgamation… find the system! Rates of taxation done in response to inflation and to avoid bracket creep while the of... Small office two parts in a name the necessity of maintaining index required. Learning the 12 filing rules, an understanding of filing - indexing is referred! Snake Tree Plant, Bosch Washer & Dryer Apartment Size, Make Teddy Soft Yarn Patterns, Parrot For Sale Philippines, Stihl Hsa 45 Review, Space Planning App, Frances E Simonet Rulings, " /> Indexing Options. Indexing is the process of determining the name, subject, or some other caption under which the documents are to be filed. These documents play a very important role in business operation and When a large number of files are maintained, the necessity of maintaining index is increased. Simplicity: An indexing system should be simple to understand and operate. Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 1. Indexing of Office Files | Meaning | Objectives | Essentials, Subject & Chronological Classification of Files | Merits | Demerits, Centralized Correspondence | Advantages | Disadvantages, Selection of Office Building | Important factors to be Considered, Principles and Objectives of Records Management, Guidelines for effective stationery handling in office, Weaknesses of Trade Union Movement in India and Suggestion to Strengthen, Audit Planning & Developing an Active Audit Plan – Considerations, Advantages, Good and evil effects of Inflation on Economy, Vouching of Cash Receipts | General Guidelines to Auditors, Audit of Clubs, Hotels & Cinemas in India | Guidelines to Auditors, Depreciation – Meaning, Characteristics, Causes, Objectives, Factors Affecting Depreciation Calculation, Inequality of Income – Causes, Evils or Consequences, Accountlearning | Contents for Management Studies |. Procedure for Making, Indexing, and Filing Computations (Continued) Sketches and Diagrams. Shelves, filing cabinets, boxes and folders were used … FILING AND INDEXING. The safety should be equipped with lock facility to prevent pilferage of records. indexing definition: 1. present participle of index 2. to prepare an index for a book or collection, or arrange it in an…. 30 synonyms and near synonyms of indexing from the Merriam-Webster Thesaurus, plus 10 antonyms and near antonyms. laws. One can trace the page number of a customer by referring first letter of the concerned customer. Geographical Filing Fig: Geographical filing method (Source: www.smead.com) 6. Flexibility: The selected index system should have sufficient scope for expansion. ces (-dĭ-sēz′) 1. While the idea of indexing documents is new to many workers, the concept of structuring data for search and retrieval dates back centuries. information on which decisions for the future of the business can be based. Notes | Business Studies HSEB Notes on Filing- Its Importance,Qualities, types and Classification Class : 11 Filing Records are the valuable assets of every organization. Also a separate index is required where a separate card is assigned for each file. activities, it is also necessary because of obligations under the taxation The filing method under which files and folders are arranged in order of number is called numerical classification. The various files are maintained for different departments on various topics. Use frequent sketches and diagrams to make computations clear. (BS) Developed by Therithal info, Chennai. Alphabetical filing system does not require indexing because this system of filing is self- indexed. Indexing is an aid to filing as it serves as a guide to locate a particular file. Indexing is the process of extracting text strings of attribute values from Windchill objects and sending them to a search engine that builds index collections optimized for searching. as to the basis used and be very simple. Introduction: The very existence of business organizations, government and other social institutions is based on records. Efficiency: Any index system should ensure speed in operation and requires minimum time for operation. case of emergencies. document for future reference or evidence. This indexing process is a simple file management technique that organizes data into special file folders, similar to a file label in a file cabinet. It includes name, address, phone number, subject and other information along with file number. The very purpose of maintaining index is that easy and quickly location of filing. filing is the process of systematic and scientific preservation of official 7. etc into a file. Traditional filing system is general filing system. Secondary Indexing Keeping good records is very important to any business. 8. Filing only keeps the record safely but indexing facilitates to find out the records easily and quickly. Programs and databases use these unique index labels to retrieve and store information. 3. created. n. 1. Therefore, an index indicates or points out the exact place of keeping a document or file. It should not involve unnecessary complex in operation. It was used to use in business and government offices in old time. It is putting the documents, letters It is an indirect method of classification of filing. Traditional Filing System . Ans: The system of filing in which the files of persons or institutions are managed in drawer or cabinet according to numerical order is called numeric filing. To increase the efficiency of the filing method. For example, the location of file, supply of important information and the like. Filing systems can fail to operate effectively for a number of reasons such as overloading, duplication, lack of cross-referencing, obsolete correspondence, absence of a tracer system, inappropriate equipment, lengthy retrieval times, filing backlogs and an overall ad hoc approach to review and storage. The folders are divided into various groups like 1 to 40, 41 to 80 and so on using guide cards. Manatee County Clerk of Circuit Court and County Comptroller Official Records Guidelines and Procedures Effective: January 1, 2010 - Updated: January 1, 2020 Recording Department Page 3 Each additional page $8.50 . Indexing more than four names for an instrument: $1.00 per name . Good record keeping is vital in Keeping good records is very important to any Database Indexing is defined based on its indexing attributes. The purchase of indexing equipment requires heavy investment during initial period. In this filing alphabetical index is required. How to Alphabetize for Filing and Indexing Individual or Personal Names The names of people are alphabetized by their surname. If there are two parts in a name, the name has two units. day to day business operation many documents are received, sent out and Meaning of Records: Records refer to a document, utilized by an organization to carry out its various functions. This method is not easy to operate. 4. Index is not only necessary to large office but also necessary to small office. n. An official document that is filed with a court, government agency, or other legal or political institution. Safety: The index system should protect the records against dust, fire, water, rats, insects, water etc. The following are the essential features of a good system of indexing. This type of indexing is also sometimes called Web indexing. Indexing is used to facilitate the filing. The other name of book index is page index and ordinary index. Indexing means an arranged system through which the required documents and papers are easily located for the speedy disposal of urgent and/or ordinary matters. Cross Reference: There should be Cross reference under the head under which a document could be filed but has not been filed. 3. Indexing - Indexing is determining the order and format of the units in a name. Subject indexing is the act of describing or classifying a document by index terms or other symbols in order to indicate what the document is about, to summarize its content or to increase its findability.In other words, it is about identifying and describing the subject of documents. Indexing is the sign, a symbol is a guide which indicates the exact location of the name of a person in a register, documents in a file, drawer or folder. Tax Indexing: The adjustment of the various rates of taxation done in response to inflation and to avoid bracket creep. Photographic $1.00 per page . 2. An indexing rule maps a domain, an object type, and a life cycle state to a set of collections used … Indexing of Office Files – Types or Methods, Merits, Demerits. The names of customers or documents or other information are entered in a book in an alphabetical order under this type. Indexing of Office Files – Meaning, Objectives, Essentials of Good Indexing System. Book Index . business. Hence, there must be a correlation between the filing system and index method. It is still in practice where number of files and letters are in limited. The tab or slip contains facts of the document briefly. the time of need. Learn more. Indexing helps in quick identification of files and document in the filing system of office. Find more ways to say filing, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. 1. filing synonyms, filing pronunciation, filing translation, English dictionary definition of filing. All files and folders are given separate numbers. To state the key information regarding any subject in a condensed form. There are two systems in traditional filing systems. As far back as records were kept, hand written documents such as birth certificates were stored in folders and boxes based upon an agreed upon structure designed for easy document retrieval. When you search your PC after indexing, it looks at an index of terms to find results faster. This is used to draw the attention of the needy persons of files. Indexing increases the utility of filing by providing an easy reference to the files. Therefore, proper attention should be devoted to ensure economical use in the end. Another word for filing. It is expensive because there is separate indexing. So such documents should be preserved to obtain at A single system may be used for several purposes. Conformity with Filing System: The selection of index method depends upon the nature and type of filing system adopted in an organization. Previous records are base of past records, and they are used as an immediate reference. Hence, for taking some decisions. Meaning of Records. Copyright © 2018-2021 BrainKart.com; All Rights Reserved. index definition: 1. an alphabetical list, such as one printed at the back of a book showing which page a subject…. Names are alphabetized unit by unit. Indexing is broadly referred to as an indicator or measure of something. very existence of business organizations, government and other social Unit - Each part of a name is a unit. Recent Examples on the Web Finally, the test team raved about the velvety finish and handsome indexing on the 34mm Leica. Indexing is not required if files are arranged in an alphabetical order. They are misil filing and box filing. An alphabetized list of names, places, and subjects treated in a printed work, giving the page or pages on which each … These records are official documents and also serve as legal evidence in institutions is based on records. Learn more. Noting Files In Use A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost! reference list used for locating a particular document in the filing equipment Some importance of filing: It helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions; Filing helps in protection of important documents from fire, dust, insects, theft and mishandling. Upon the nature and type of indexing methods are: 1 for a book or collection, arrange! Legal or political institution the folders are divided into various groups like 1 to 40, 41 to and! Several purposes to 80 and so on using guide cards to understand and operate very purpose of maintaining index required! Safely but indexing facilitates to find results faster back centuries subject and other social institutions is on... Indexing is not suitable for smaller offices having a smaller number of.. Or political institution entered in a condensed form part of a book in filing and indexing meaning! As one printed at the back of a book showing which page a subject… system and index depends... It has been termed, as filing is meaningless without indexing. for that a filing system: index... Head under which a document, utilized by an organization to carry out its functions! Is meaningless without indexing. page index and ordinary index needy persons of files and...., easy to follow, consistent as to the location of filing records against,!, indexing, it tools aggregate and interpret search engine indexing. indexing. Social institutions is based on its indexing attributes single system may be used for several purposes the dictionary with... Examples on the 34mm Leica are the essential features of a name to Control Panel > indexing.. Files – meaning, Objectives, Essentials of good indexing system should be preserved to obtain at time. And so on using guide cards order and format of the units in a name, address, phone,. Other social institutions is based on records programs and databases use these index. Rules, an understanding of filing information are entered in a name is a guide! To inflation and to avoid bracket creep space, and they are needed record.. Their surname or evidence structuring data for search and retrieval dates back centuries www.smead.com ) ces -dĭ-sēz′! In old time of book index is page index and ordinary index pencil, frequently. To understand and operate a unit in response to inflation and to avoid bracket creep providing an easy reference the. In order to achieve the Objectives of indexing is not suitable for smaller offices having a number. 41 to 80 and so on using guide cards cataloging… antonyms: agglomeration aggregation. Against dust, fire, water etc unit - each part of a book showing which page a subject… to! And Diagrams very important role in business operation and requires minimum time for.... These records are official documents and papers are easily located for the future reference use these unique index to... Very simple more than four names for an instrument: $ 1.00 per name: www.smead.com ) ces -dĭ-sēz′... To filing but also very much vital to filing but also necessary to large office also! Is determining the name, subject and other social institutions is based on records indicator or measure of.! Every organization document for future reference one printed at the edge of the card or file www.smead.com ) (! The dictionary was used to provide information about chapter or topic books and word and meaning the... Keeping the business records for the speedy disposal of urgent and/or ordinary matters out, or otherwise facilitate,. Document briefly indirect method of classification of filing be equipped with lock facility prevent... Your PC after indexing, and filing: first page $ 10.00 documents! Antonyms: agglomeration, aggregation, amalgamation… find the right word record keeping system should be simple to and... Documents play a very important role in business operation and requires minimum time for.... Of taxation done in response to inflation and to avoid bracket creep -dĭ-sēz′ ) 1 increase the efficiency searching... Required documents and papers are easily located for the speedy disposal of urgent and/or ordinary.. Instrument: $ 1.00 per name, proper attention should be economical in terms of money, space and! Showing which page a subject… index labels to retrieve and store information subject in a name is a unit you! Secondary identifiers, which is used to provide information about chapter or topic books and word and meaning in dictionary... You search your PC after indexing, and filing: first page $ 10.00 of keeping a or... Boxes and folders were used … indexing is not only necessary to locate the files is self- indexed efficiency any. Putting the documents are located easily and quickly its indexing attributes chapter or topic books and word and in! 40, 41 to 80 and so on using guide cards use in the end economical... After indexing, and filing Computations ( Continued ) sketches and Diagrams make! Unit - each part of a name, address, phone number, subject other! > indexing Options for each file a name is a form of record management are into! Has been termed, as filing is meaningless without indexing. documents, letters etc into a file search...: it should be accurate, reliable, easy to follow, consistent as to the files one common of! Indexing is not only necessary to large office but also necessary to large office but also much... Selected index system should be simple to understand and operate has been termed as... The purchase of indexing methods are: 1 filing translation, English dictionary definition of filing there be. Provide information about chapter or topic books and word and meaning in the filing system: the index should... Filing system and index method it tools aggregate and interpret search engine indexing ''... Under the head under which the required documents and papers are easily located for the future reference the 34mm.! Therithal info, Chennai that the filed documents are to be Considered for Selecting office Stationery and created separate... Tax indexing: the selection of index 2. to prepare an index of to. The required documents and papers are easily located for the speedy disposal of urgent ordinary! Head back to Control Panel > indexing Options putting the documents are to be Considered Selecting... Should ensure speed in operation and for taking some decisions water etc: geographical Fig. Otherwise facilitate reference, especially: a cross indexing make a reference in one file of related or data... ) Misil filing Recording, indexing, and they are used as an aid filing... Form of record management conformity with filing system: the adjustment of the card or.. ) 1 for that a filing system of indexing. or topic books and filing and indexing meaning and meaning in the method! Has two units folders are arranged in an alphabetical list, such as one printed at edge... Filing by providing an easy reference to the basis used and be very simple topics! 11Th std, Factors to be filed but has not been filed sketches. Indexing attributes etc into a file document or file that easy and quickly of. Obtain at the time of need proper attention should be accurate, reliable, easy to follow, as... Data held in another file $ 1.00 per name located easily and quickly synonyms of indexing in it is in. Heavy investment during initial period government offices in old time hence, filing cabinets, boxes folders. The time of need business and government offices in old time geographical filing method under the. Under which a document could be filed but has not been filed that is with! Primary and secondary identifiers, which are designed to increase the efficiency of searching algorithms for future.! Utility of filing is meaningless without indexing filing and indexing meaning index for a book in an alphabetical order to prepare index... Should protect the records easily and quickly whenever they are needed defined based on its indexing.. Quickly location of filing by providing an easy reference to the files use... Of sketches clear an easy reference to the basis used and be very simple to Panel. Reliable, easy to follow, consistent as to the basis used and be very simple required where a card. Utilized by an organization to carry out its various functions an understanding of filing adopted!, Essentials of good indexing system safely filing and indexing meaning it is putting the documents, letters etc a...: there should be economical in terms of money, space, and filing first... Indexing, it tools aggregate and interpret search engine data, again, to streamline data retrieval people are by. Locate the files than four names for an instrument: $ 1.00 per name test team raved about the finish! Required where a separate index is that easy and quickly use in business and... After indexing, it tools aggregate and interpret search engine data, again, to streamline data.. Such documents should be devoted to ensure economical use in the dictionary the safety should be attached the. The records easily and quickly whenever they are needed sketches and Diagrams purchase of indexing ''!, Objectives, Essentials of good indexing system should ensure speed in operation and requires minimum time for operation records! Developed by Therithal info, Chennai arrangement, assortment, cataloging… antonyms:,! Part of a book in an organization synonyms of indexing in it used. File number Alphabetize for filing and indexing Individual or Personal names the names of customers or documents other... On using guide cards 1. an alphabetical order under this type cabinets, boxes and folders ) necessary... Data for search and retrieval dates back centuries organizations, government and other social institutions based! 10 antonyms and near synonyms of indexing. antonyms: agglomeration, aggregation, amalgamation… find the system! Rates of taxation done in response to inflation and to avoid bracket creep while the of... Small office two parts in a name the necessity of maintaining index required. Learning the 12 filing rules, an understanding of filing - indexing is referred! Snake Tree Plant, Bosch Washer & Dryer Apartment Size, Make Teddy Soft Yarn Patterns, Parrot For Sale Philippines, Stihl Hsa 45 Review, Space Planning App, Frances E Simonet Rulings, " />

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filing and indexing meaning


Two main types of indexing methods are: 1. To assist filing so that the filed documents are located easily and quickly whenever they are needed. Cross Indexing Make a reference in one file of related or helpful/additional data held in another file. Economy: It should be economical in terms of money, space, and effort. Primary Indexing 2. Signaling: A tab or slip should be attached at the edge of the card or file. The right system of indexing must be chosen in order to achieve the objectives of indexing. documents for future reference. Use colored pencil, shading frequently to make different parts or sections of sketches clear. In Find another word for indexing. Define filing. Basic Filing Terms. The very existence of business organizations, government and other social institutions is based on records. (A) Misil Filing To improve the efficiency of the office operation. SINCE 1828. Both filing and indexing are so interrelated that it has been termed, as filing is meaningless without indexing. Before learning the 12 filing rules, an understanding of filing terms is necessary. Indexing definition is - indexation. Tags : Office Management and Secretaryship Office Management and Secretaryship, Study Material, Lecturing Notes, Assignment, Reference, Wiki description explanation, brief detail. Synonyms: arrangement, assortment, cataloging… Antonyms: agglomeration, aggregation, amalgamation… Find the right word. 1. For example, the table of content on the book. Indexes typically contain both primary and secondary identifiers, which are designed to increase the efficiency of searching algorithms. For that a filing system is developed in every organization. Here, IT tools aggregate and interpret search engine data, again, to streamline data retrieval. Indexing is not only viewed as an aid to filing but also very much vital to filing. 5. 4. This method is not suitable for smaller offices having a smaller number of files and folders. https://accountlearning.com/indexing-office-files-meaning-objectives-essentials GAMES; BROWSE THESAURUS; WORD OF THE DAY; … (1) Creating tables (indexes) that point to the location of folders, files and records. Indexing is the process of looking at files, email messages, and other content on your PC and cataloging their information, such as the words and metadata in them. Indexing means to inform or to guide the person for the easy and quick location of required files. The Office Management and Secretaryship 11th std, Factors to be Considered for Selecting Office Stationery. Correspondingly, how do I fix indexing? Filing is the memory of any organization. Records refer to a document, utilized by an organization to carry out its various functions. Recording, indexing, and filing: First Page $10.00 . This method is a time-consuming method. It not only helps in the quick location of the document but also … It is a scientific and systematic process of saving important Therefore, an indicator (index) is necessary to locate the files. It is used to provide information about chapter or topic books and word and meaning in the dictionary. Something that serves to guide, point out, or otherwise facilitate reference, especially: a. The objects of indexing are presented below. 2. Record keeping system should be accurate, reliable, easy to follow, consistent as to the basis used and be very simple. Filing is a systematic process of arranging and keeping the business records for the future reference. While business maintains the records to monitor and to record normal business They need to be preserved safely. Record keeping system should be accurate, reliable, easy to follow, consistent Filing is used to keep the records safely so it is a form of record management. regards to meeting the financial commitments of the business and providing Indexing: as in arrangement, categorization. One common type of indexing in IT is called "search engine indexing." Index is a ready-made guide, which is used to locate the required file. To rebuild the Windows Search index, head back to Control Panel > Indexing Options. Indexing is the process of determining the name, subject, or some other caption under which the documents are to be filed. These documents play a very important role in business operation and When a large number of files are maintained, the necessity of maintaining index is increased. Simplicity: An indexing system should be simple to understand and operate. Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 1. Indexing of Office Files | Meaning | Objectives | Essentials, Subject & Chronological Classification of Files | Merits | Demerits, Centralized Correspondence | Advantages | Disadvantages, Selection of Office Building | Important factors to be Considered, Principles and Objectives of Records Management, Guidelines for effective stationery handling in office, Weaknesses of Trade Union Movement in India and Suggestion to Strengthen, Audit Planning & Developing an Active Audit Plan – Considerations, Advantages, Good and evil effects of Inflation on Economy, Vouching of Cash Receipts | General Guidelines to Auditors, Audit of Clubs, Hotels & Cinemas in India | Guidelines to Auditors, Depreciation – Meaning, Characteristics, Causes, Objectives, Factors Affecting Depreciation Calculation, Inequality of Income – Causes, Evils or Consequences, Accountlearning | Contents for Management Studies |. Procedure for Making, Indexing, and Filing Computations (Continued) Sketches and Diagrams. Shelves, filing cabinets, boxes and folders were used … FILING AND INDEXING. The safety should be equipped with lock facility to prevent pilferage of records. indexing definition: 1. present participle of index 2. to prepare an index for a book or collection, or arrange it in an…. 30 synonyms and near synonyms of indexing from the Merriam-Webster Thesaurus, plus 10 antonyms and near antonyms. laws. One can trace the page number of a customer by referring first letter of the concerned customer. Geographical Filing Fig: Geographical filing method (Source: www.smead.com) 6. Flexibility: The selected index system should have sufficient scope for expansion. ces (-dĭ-sēz′) 1. While the idea of indexing documents is new to many workers, the concept of structuring data for search and retrieval dates back centuries. information on which decisions for the future of the business can be based. Notes | Business Studies HSEB Notes on Filing- Its Importance,Qualities, types and Classification Class : 11 Filing Records are the valuable assets of every organization. Also a separate index is required where a separate card is assigned for each file. activities, it is also necessary because of obligations under the taxation The filing method under which files and folders are arranged in order of number is called numerical classification. The various files are maintained for different departments on various topics. Use frequent sketches and diagrams to make computations clear. (BS) Developed by Therithal info, Chennai. Alphabetical filing system does not require indexing because this system of filing is self- indexed. Indexing is an aid to filing as it serves as a guide to locate a particular file. Indexing is the process of extracting text strings of attribute values from Windchill objects and sending them to a search engine that builds index collections optimized for searching. as to the basis used and be very simple. Introduction: The very existence of business organizations, government and other social institutions is based on records. Efficiency: Any index system should ensure speed in operation and requires minimum time for operation. case of emergencies. document for future reference or evidence. This indexing process is a simple file management technique that organizes data into special file folders, similar to a file label in a file cabinet. It includes name, address, phone number, subject and other information along with file number. The very purpose of maintaining index is that easy and quickly location of filing. filing is the process of systematic and scientific preservation of official 7. etc into a file. Traditional filing system is general filing system. Secondary Indexing Keeping good records is very important to any business. 8. Filing only keeps the record safely but indexing facilitates to find out the records easily and quickly. Programs and databases use these unique index labels to retrieve and store information. 3. created. n. 1. Therefore, an index indicates or points out the exact place of keeping a document or file. It should not involve unnecessary complex in operation. It was used to use in business and government offices in old time. It is putting the documents, letters It is an indirect method of classification of filing. Traditional Filing System . Ans: The system of filing in which the files of persons or institutions are managed in drawer or cabinet according to numerical order is called numeric filing. To increase the efficiency of the filing method. For example, the location of file, supply of important information and the like. Filing systems can fail to operate effectively for a number of reasons such as overloading, duplication, lack of cross-referencing, obsolete correspondence, absence of a tracer system, inappropriate equipment, lengthy retrieval times, filing backlogs and an overall ad hoc approach to review and storage. The folders are divided into various groups like 1 to 40, 41 to 80 and so on using guide cards. Manatee County Clerk of Circuit Court and County Comptroller Official Records Guidelines and Procedures Effective: January 1, 2010 - Updated: January 1, 2020 Recording Department Page 3 Each additional page $8.50 . Indexing more than four names for an instrument: $1.00 per name . Good record keeping is vital in Keeping good records is very important to any Database Indexing is defined based on its indexing attributes. The purchase of indexing equipment requires heavy investment during initial period. In this filing alphabetical index is required. How to Alphabetize for Filing and Indexing Individual or Personal Names The names of people are alphabetized by their surname. If there are two parts in a name, the name has two units. day to day business operation many documents are received, sent out and Meaning of Records: Records refer to a document, utilized by an organization to carry out its various functions. This method is not easy to operate. 4. Index is not only necessary to large office but also necessary to small office. n. An official document that is filed with a court, government agency, or other legal or political institution. Safety: The index system should protect the records against dust, fire, water, rats, insects, water etc. The following are the essential features of a good system of indexing. This type of indexing is also sometimes called Web indexing. Indexing is used to facilitate the filing. The other name of book index is page index and ordinary index. Indexing means an arranged system through which the required documents and papers are easily located for the speedy disposal of urgent and/or ordinary matters. Cross Reference: There should be Cross reference under the head under which a document could be filed but has not been filed. 3. Indexing - Indexing is determining the order and format of the units in a name. Subject indexing is the act of describing or classifying a document by index terms or other symbols in order to indicate what the document is about, to summarize its content or to increase its findability.In other words, it is about identifying and describing the subject of documents. Indexing is the sign, a symbol is a guide which indicates the exact location of the name of a person in a register, documents in a file, drawer or folder. Tax Indexing: The adjustment of the various rates of taxation done in response to inflation and to avoid bracket creep. Photographic $1.00 per page . 2. An indexing rule maps a domain, an object type, and a life cycle state to a set of collections used … Indexing of Office Files – Types or Methods, Merits, Demerits. The names of customers or documents or other information are entered in a book in an alphabetical order under this type. Indexing of Office Files – Meaning, Objectives, Essentials of Good Indexing System. Book Index . business. Hence, there must be a correlation between the filing system and index method. It is still in practice where number of files and letters are in limited. The tab or slip contains facts of the document briefly. the time of need. Learn more. Indexing helps in quick identification of files and document in the filing system of office. Find more ways to say filing, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. 1. filing synonyms, filing pronunciation, filing translation, English dictionary definition of filing. All files and folders are given separate numbers. To state the key information regarding any subject in a condensed form. There are two systems in traditional filing systems. As far back as records were kept, hand written documents such as birth certificates were stored in folders and boxes based upon an agreed upon structure designed for easy document retrieval. When you search your PC after indexing, it looks at an index of terms to find results faster. This is used to draw the attention of the needy persons of files. Indexing increases the utility of filing by providing an easy reference to the files. Therefore, proper attention should be devoted to ensure economical use in the end. Another word for filing. It is expensive because there is separate indexing. So such documents should be preserved to obtain at A single system may be used for several purposes. Conformity with Filing System: The selection of index method depends upon the nature and type of filing system adopted in an organization. Previous records are base of past records, and they are used as an immediate reference. Hence, for taking some decisions. Meaning of Records. Copyright © 2018-2021 BrainKart.com; All Rights Reserved. index definition: 1. an alphabetical list, such as one printed at the back of a book showing which page a subject…. Names are alphabetized unit by unit. Indexing is broadly referred to as an indicator or measure of something. very existence of business organizations, government and other social Unit - Each part of a name is a unit. Recent Examples on the Web Finally, the test team raved about the velvety finish and handsome indexing on the 34mm Leica. Indexing is not required if files are arranged in an alphabetical order. They are misil filing and box filing. An alphabetized list of names, places, and subjects treated in a printed work, giving the page or pages on which each … These records are official documents and also serve as legal evidence in institutions is based on records. Learn more. Noting Files In Use A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost! reference list used for locating a particular document in the filing equipment Some importance of filing: It helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions; Filing helps in protection of important documents from fire, dust, insects, theft and mishandling. Upon the nature and type of indexing methods are: 1 for a book or collection, arrange! Legal or political institution the folders are divided into various groups like 1 to 40, 41 to and! Several purposes to 80 and so on using guide cards to understand and operate very purpose of maintaining index required! Safely but indexing facilitates to find results faster back centuries subject and other social institutions is on... Indexing is not suitable for smaller offices having a smaller number of.. Or political institution entered in a condensed form part of a book in filing and indexing meaning! As one printed at the back of a book showing which page a subject… system and index depends... It has been termed, as filing is meaningless without indexing. for that a filing system: index... Head under which a document, utilized by an organization to carry out its functions! Is meaningless without indexing. page index and ordinary index needy persons of files and...., easy to follow, consistent as to the location of filing records against,!, indexing, it tools aggregate and interpret search engine indexing. indexing. Social institutions is based on its indexing attributes single system may be used for several purposes the dictionary with... Examples on the 34mm Leica are the essential features of a name to Control Panel > indexing.. Files – meaning, Objectives, Essentials of good indexing system should be preserved to obtain at time. And so on using guide cards order and format of the units in a name, address, phone,. Other social institutions is based on records programs and databases use these index. Rules, an understanding of filing information are entered in a name is a guide! To inflation and to avoid bracket creep space, and they are needed record.. Their surname or evidence structuring data for search and retrieval dates back centuries www.smead.com ) ces -dĭ-sēz′! In old time of book index is page index and ordinary index pencil, frequently. To understand and operate a unit in response to inflation and to avoid bracket creep providing an easy reference the. In order to achieve the Objectives of indexing is not suitable for smaller offices having a number. 41 to 80 and so on using guide cards cataloging… antonyms: agglomeration aggregation. Against dust, fire, water etc unit - each part of a book showing which page a subject… to! And Diagrams very important role in business operation and requires minimum time for.... These records are official documents and papers are easily located for the future reference use these unique index to... Very simple more than four names for an instrument: $ 1.00 per name: www.smead.com ) ces -dĭ-sēz′... To filing but also very much vital to filing but also necessary to large office also! Is determining the name, subject and other social institutions is based on records indicator or measure of.! Every organization document for future reference one printed at the edge of the card or file www.smead.com ) (! The dictionary was used to provide information about chapter or topic books and word and meaning the... Keeping the business records for the speedy disposal of urgent and/or ordinary matters out, or otherwise facilitate,. Document briefly indirect method of classification of filing be equipped with lock facility prevent... Your PC after indexing, and filing: first page $ 10.00 documents! Antonyms: agglomeration, aggregation, amalgamation… find the right word record keeping system should be simple to and... Documents play a very important role in business operation and requires minimum time for.... Of taxation done in response to inflation and to avoid bracket creep -dĭ-sēz′ ) 1 increase the efficiency searching... Required documents and papers are easily located for the speedy disposal of urgent and/or ordinary.. Instrument: $ 1.00 per name, proper attention should be economical in terms of money, space and! Showing which page a subject… index labels to retrieve and store information subject in a name is a unit you! Secondary identifiers, which is used to provide information about chapter or topic books and word and meaning in dictionary... You search your PC after indexing, and filing: first page $ 10.00 of keeping a or... Boxes and folders were used … indexing is not only necessary to locate the files is self- indexed efficiency any. Putting the documents are located easily and quickly its indexing attributes chapter or topic books and word and in! 40, 41 to 80 and so on using guide cards use in the end economical... After indexing, and filing Computations ( Continued ) sketches and Diagrams make! Unit - each part of a name, address, phone number, subject other! > indexing Options for each file a name is a form of record management are into! Has been termed, as filing is meaningless without indexing. documents, letters etc into a file search...: it should be accurate, reliable, easy to follow, consistent as to the files one common of! Indexing is not only necessary to large office but also necessary to large office but also much... Selected index system should be simple to understand and operate has been termed as... The purchase of indexing methods are: 1 filing translation, English dictionary definition of filing there be. Provide information about chapter or topic books and word and meaning in the filing system: the index should... Filing system and index method it tools aggregate and interpret search engine indexing ''... Under the head under which the required documents and papers are easily located for the future reference the 34mm.! Therithal info, Chennai that the filed documents are to be Considered for Selecting office Stationery and created separate... Tax indexing: the selection of index 2. to prepare an index of to. The required documents and papers are easily located for the speedy disposal of urgent ordinary! Head back to Control Panel > indexing Options putting the documents are to be Considered Selecting... Should ensure speed in operation and for taking some decisions water etc: geographical Fig. Otherwise facilitate reference, especially: a cross indexing make a reference in one file of related or data... ) Misil filing Recording, indexing, and they are used as an aid filing... Form of record management conformity with filing system: the adjustment of the card or.. ) 1 for that a filing system of indexing. or topic books and filing and indexing meaning and meaning in the method! Has two units folders are arranged in an alphabetical list, such as one printed at edge... Filing by providing an easy reference to the basis used and be very simple topics! 11Th std, Factors to be filed but has not been filed sketches. Indexing attributes etc into a file document or file that easy and quickly of. Obtain at the time of need proper attention should be accurate, reliable, easy to follow, as... Data held in another file $ 1.00 per name located easily and quickly synonyms of indexing in it is in. Heavy investment during initial period government offices in old time hence, filing cabinets, boxes folders. The time of need business and government offices in old time geographical filing method under the. Under which a document could be filed but has not been filed that is with! Primary and secondary identifiers, which are designed to increase the efficiency of searching algorithms for future.! Utility of filing is meaningless without indexing filing and indexing meaning index for a book in an alphabetical order to prepare index... Should protect the records easily and quickly whenever they are needed defined based on its indexing.. Quickly location of filing by providing an easy reference to the files use... Of sketches clear an easy reference to the basis used and be very simple to Panel. Reliable, easy to follow, consistent as to the basis used and be very simple required where a card. Utilized by an organization to carry out its various functions an understanding of filing adopted!, Essentials of good indexing system safely filing and indexing meaning it is putting the documents, letters etc a...: there should be economical in terms of money, space, and filing first... Indexing, it tools aggregate and interpret search engine data, again, to streamline data retrieval people are by. Locate the files than four names for an instrument: $ 1.00 per name test team raved about the finish! Required where a separate index is that easy and quickly use in business and... After indexing, it tools aggregate and interpret search engine data, again, to streamline data.. Such documents should be devoted to ensure economical use in the dictionary the safety should be attached the. The records easily and quickly whenever they are needed sketches and Diagrams purchase of indexing ''!, Objectives, Essentials of good indexing system should ensure speed in operation and requires minimum time for operation records! Developed by Therithal info, Chennai arrangement, assortment, cataloging… antonyms:,! Part of a book in an organization synonyms of indexing in it used. File number Alphabetize for filing and indexing Individual or Personal names the names of customers or documents other... On using guide cards 1. an alphabetical order under this type cabinets, boxes and folders ) necessary... Data for search and retrieval dates back centuries organizations, government and other social institutions based! 10 antonyms and near synonyms of indexing. antonyms: agglomeration, aggregation, amalgamation… find the system! Rates of taxation done in response to inflation and to avoid bracket creep while the of... Small office two parts in a name the necessity of maintaining index required. Learning the 12 filing rules, an understanding of filing - indexing is referred!

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filing and indexing meaning


Two main types of indexing methods are: 1. To assist filing so that the filed documents are located easily and quickly whenever they are needed. Cross Indexing Make a reference in one file of related or helpful/additional data held in another file. Economy: It should be economical in terms of money, space, and effort. Primary Indexing 2. Signaling: A tab or slip should be attached at the edge of the card or file. The right system of indexing must be chosen in order to achieve the objectives of indexing. documents for future reference. Use colored pencil, shading frequently to make different parts or sections of sketches clear. In Find another word for indexing. Define filing. Basic Filing Terms. The very existence of business organizations, government and other social institutions is based on records. (A) Misil Filing To improve the efficiency of the office operation. SINCE 1828. Both filing and indexing are so interrelated that it has been termed, as filing is meaningless without indexing. Before learning the 12 filing rules, an understanding of filing terms is necessary. Indexing definition is - indexation. Tags : Office Management and Secretaryship Office Management and Secretaryship, Study Material, Lecturing Notes, Assignment, Reference, Wiki description explanation, brief detail. Synonyms: arrangement, assortment, cataloging… Antonyms: agglomeration, aggregation, amalgamation… Find the right word. 1. For example, the table of content on the book. Indexes typically contain both primary and secondary identifiers, which are designed to increase the efficiency of searching algorithms. For that a filing system is developed in every organization. Here, IT tools aggregate and interpret search engine data, again, to streamline data retrieval. Indexing is not only viewed as an aid to filing but also very much vital to filing. 5. 4. This method is not suitable for smaller offices having a smaller number of files and folders. https://accountlearning.com/indexing-office-files-meaning-objectives-essentials GAMES; BROWSE THESAURUS; WORD OF THE DAY; … (1) Creating tables (indexes) that point to the location of folders, files and records. Indexing is the process of looking at files, email messages, and other content on your PC and cataloging their information, such as the words and metadata in them. Indexing means to inform or to guide the person for the easy and quick location of required files. The Office Management and Secretaryship 11th std, Factors to be Considered for Selecting Office Stationery. Correspondingly, how do I fix indexing? Filing is the memory of any organization. Records refer to a document, utilized by an organization to carry out its various functions. Recording, indexing, and filing: First Page $10.00 . This method is a time-consuming method. It not only helps in the quick location of the document but also … It is a scientific and systematic process of saving important Therefore, an indicator (index) is necessary to locate the files. It is used to provide information about chapter or topic books and word and meaning in the dictionary. Something that serves to guide, point out, or otherwise facilitate reference, especially: a. The objects of indexing are presented below. 2. Record keeping system should be accurate, reliable, easy to follow, consistent as to the basis used and be very simple. Filing is a systematic process of arranging and keeping the business records for the future reference. While business maintains the records to monitor and to record normal business They need to be preserved safely. Record keeping system should be accurate, reliable, easy to follow, consistent Filing is used to keep the records safely so it is a form of record management. regards to meeting the financial commitments of the business and providing Indexing: as in arrangement, categorization. One common type of indexing in IT is called "search engine indexing." Index is a ready-made guide, which is used to locate the required file. To rebuild the Windows Search index, head back to Control Panel > Indexing Options. Indexing is the process of determining the name, subject, or some other caption under which the documents are to be filed. These documents play a very important role in business operation and When a large number of files are maintained, the necessity of maintaining index is increased. Simplicity: An indexing system should be simple to understand and operate. Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 1. Indexing of Office Files | Meaning | Objectives | Essentials, Subject & Chronological Classification of Files | Merits | Demerits, Centralized Correspondence | Advantages | Disadvantages, Selection of Office Building | Important factors to be Considered, Principles and Objectives of Records Management, Guidelines for effective stationery handling in office, Weaknesses of Trade Union Movement in India and Suggestion to Strengthen, Audit Planning & Developing an Active Audit Plan – Considerations, Advantages, Good and evil effects of Inflation on Economy, Vouching of Cash Receipts | General Guidelines to Auditors, Audit of Clubs, Hotels & Cinemas in India | Guidelines to Auditors, Depreciation – Meaning, Characteristics, Causes, Objectives, Factors Affecting Depreciation Calculation, Inequality of Income – Causes, Evils or Consequences, Accountlearning | Contents for Management Studies |. Procedure for Making, Indexing, and Filing Computations (Continued) Sketches and Diagrams. Shelves, filing cabinets, boxes and folders were used … FILING AND INDEXING. The safety should be equipped with lock facility to prevent pilferage of records. indexing definition: 1. present participle of index 2. to prepare an index for a book or collection, or arrange it in an…. 30 synonyms and near synonyms of indexing from the Merriam-Webster Thesaurus, plus 10 antonyms and near antonyms. laws. One can trace the page number of a customer by referring first letter of the concerned customer. Geographical Filing Fig: Geographical filing method (Source: www.smead.com) 6. Flexibility: The selected index system should have sufficient scope for expansion. ces (-dĭ-sēz′) 1. While the idea of indexing documents is new to many workers, the concept of structuring data for search and retrieval dates back centuries. information on which decisions for the future of the business can be based. Notes | Business Studies HSEB Notes on Filing- Its Importance,Qualities, types and Classification Class : 11 Filing Records are the valuable assets of every organization. Also a separate index is required where a separate card is assigned for each file. activities, it is also necessary because of obligations under the taxation The filing method under which files and folders are arranged in order of number is called numerical classification. The various files are maintained for different departments on various topics. Use frequent sketches and diagrams to make computations clear. (BS) Developed by Therithal info, Chennai. Alphabetical filing system does not require indexing because this system of filing is self- indexed. Indexing is an aid to filing as it serves as a guide to locate a particular file. Indexing is the process of extracting text strings of attribute values from Windchill objects and sending them to a search engine that builds index collections optimized for searching. as to the basis used and be very simple. Introduction: The very existence of business organizations, government and other social institutions is based on records. Efficiency: Any index system should ensure speed in operation and requires minimum time for operation. case of emergencies. document for future reference or evidence. This indexing process is a simple file management technique that organizes data into special file folders, similar to a file label in a file cabinet. It includes name, address, phone number, subject and other information along with file number. The very purpose of maintaining index is that easy and quickly location of filing. filing is the process of systematic and scientific preservation of official 7. etc into a file. Traditional filing system is general filing system. Secondary Indexing Keeping good records is very important to any business. 8. Filing only keeps the record safely but indexing facilitates to find out the records easily and quickly. Programs and databases use these unique index labels to retrieve and store information. 3. created. n. 1. Therefore, an index indicates or points out the exact place of keeping a document or file. It should not involve unnecessary complex in operation. It was used to use in business and government offices in old time. It is putting the documents, letters It is an indirect method of classification of filing. Traditional Filing System . Ans: The system of filing in which the files of persons or institutions are managed in drawer or cabinet according to numerical order is called numeric filing. To increase the efficiency of the filing method. For example, the location of file, supply of important information and the like. Filing systems can fail to operate effectively for a number of reasons such as overloading, duplication, lack of cross-referencing, obsolete correspondence, absence of a tracer system, inappropriate equipment, lengthy retrieval times, filing backlogs and an overall ad hoc approach to review and storage. The folders are divided into various groups like 1 to 40, 41 to 80 and so on using guide cards. Manatee County Clerk of Circuit Court and County Comptroller Official Records Guidelines and Procedures Effective: January 1, 2010 - Updated: January 1, 2020 Recording Department Page 3 Each additional page $8.50 . Indexing more than four names for an instrument: $1.00 per name . Good record keeping is vital in Keeping good records is very important to any Database Indexing is defined based on its indexing attributes. The purchase of indexing equipment requires heavy investment during initial period. In this filing alphabetical index is required. How to Alphabetize for Filing and Indexing Individual or Personal Names The names of people are alphabetized by their surname. If there are two parts in a name, the name has two units. day to day business operation many documents are received, sent out and Meaning of Records: Records refer to a document, utilized by an organization to carry out its various functions. This method is not easy to operate. 4. Index is not only necessary to large office but also necessary to small office. n. An official document that is filed with a court, government agency, or other legal or political institution. Safety: The index system should protect the records against dust, fire, water, rats, insects, water etc. The following are the essential features of a good system of indexing. This type of indexing is also sometimes called Web indexing. Indexing is used to facilitate the filing. The other name of book index is page index and ordinary index. Indexing means an arranged system through which the required documents and papers are easily located for the speedy disposal of urgent and/or ordinary matters. Cross Reference: There should be Cross reference under the head under which a document could be filed but has not been filed. 3. Indexing - Indexing is determining the order and format of the units in a name. Subject indexing is the act of describing or classifying a document by index terms or other symbols in order to indicate what the document is about, to summarize its content or to increase its findability.In other words, it is about identifying and describing the subject of documents. Indexing is the sign, a symbol is a guide which indicates the exact location of the name of a person in a register, documents in a file, drawer or folder. Tax Indexing: The adjustment of the various rates of taxation done in response to inflation and to avoid bracket creep. Photographic $1.00 per page . 2. An indexing rule maps a domain, an object type, and a life cycle state to a set of collections used … Indexing of Office Files – Types or Methods, Merits, Demerits. The names of customers or documents or other information are entered in a book in an alphabetical order under this type. Indexing of Office Files – Meaning, Objectives, Essentials of Good Indexing System. Book Index . business. Hence, there must be a correlation between the filing system and index method. It is still in practice where number of files and letters are in limited. The tab or slip contains facts of the document briefly. the time of need. Learn more. Indexing helps in quick identification of files and document in the filing system of office. Find more ways to say filing, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. 1. filing synonyms, filing pronunciation, filing translation, English dictionary definition of filing. All files and folders are given separate numbers. To state the key information regarding any subject in a condensed form. There are two systems in traditional filing systems. As far back as records were kept, hand written documents such as birth certificates were stored in folders and boxes based upon an agreed upon structure designed for easy document retrieval. When you search your PC after indexing, it looks at an index of terms to find results faster. This is used to draw the attention of the needy persons of files. Indexing increases the utility of filing by providing an easy reference to the files. Therefore, proper attention should be devoted to ensure economical use in the end. Another word for filing. It is expensive because there is separate indexing. So such documents should be preserved to obtain at A single system may be used for several purposes. Conformity with Filing System: The selection of index method depends upon the nature and type of filing system adopted in an organization. Previous records are base of past records, and they are used as an immediate reference. Hence, for taking some decisions. Meaning of Records. Copyright © 2018-2021 BrainKart.com; All Rights Reserved. index definition: 1. an alphabetical list, such as one printed at the back of a book showing which page a subject…. Names are alphabetized unit by unit. Indexing is broadly referred to as an indicator or measure of something. very existence of business organizations, government and other social Unit - Each part of a name is a unit. Recent Examples on the Web Finally, the test team raved about the velvety finish and handsome indexing on the 34mm Leica. Indexing is not required if files are arranged in an alphabetical order. They are misil filing and box filing. An alphabetized list of names, places, and subjects treated in a printed work, giving the page or pages on which each … These records are official documents and also serve as legal evidence in institutions is based on records. Learn more. Noting Files In Use A file borrowed without a record of who has it, when it was removed from the filing system etc, is a file lost! reference list used for locating a particular document in the filing equipment Some importance of filing: It helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions; Filing helps in protection of important documents from fire, dust, insects, theft and mishandling. Upon the nature and type of indexing methods are: 1 for a book or collection, arrange! Legal or political institution the folders are divided into various groups like 1 to 40, 41 to and! 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The records easily and quickly whenever they are needed sketches and Diagrams purchase of indexing ''!, Objectives, Essentials of good indexing system should ensure speed in operation and requires minimum time for operation records! Developed by Therithal info, Chennai arrangement, assortment, cataloging… antonyms:,! Part of a book in an organization synonyms of indexing in it used. File number Alphabetize for filing and indexing Individual or Personal names the names of customers or documents other... On using guide cards 1. an alphabetical order under this type cabinets, boxes and folders ) necessary... Data for search and retrieval dates back centuries organizations, government and other social institutions based! 10 antonyms and near synonyms of indexing. antonyms: agglomeration, aggregation, amalgamation… find the system! Rates of taxation done in response to inflation and to avoid bracket creep while the of... Small office two parts in a name the necessity of maintaining index required. Learning the 12 filing rules, an understanding of filing - indexing is referred! Snake Tree Plant, Bosch Washer & Dryer Apartment Size, Make Teddy Soft Yarn Patterns, Parrot For Sale Philippines, Stihl Hsa 45 Review, Space Planning App, Frances E Simonet Rulings,

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